Administrative Assistant

LIFESCAPE COMMUNITY SERVICES/COMMUNITY KITCHEN, INC.

Job Description

Position: Administrative Assistant

Reports to: Director of Office Operations

Position Type: Full-time

FLSA: Non-exempt

Salary: $18.00/hr

Supervision Exercised: No

The Administrative Assistant provides front‑desk guest services and administrative support to the executive team, ensuring efficient daily operations while maintaining a professional agency image.

• Greet guests, assess needs, and direct them appropriately.
• Answer phones, route calls, return voicemails, and maintain logs.
• Open, distribute, and prepare mail; manage filing systems and records.
• Retrieve information, prepare summaries, and respond to administrative inquiries.
• Schedule meetings, prepare agendas, and record/distribute minutes as needed.
• Perform data entry and serve as backup support.
• Handle cash counts, prepare bank deposits, and complete bank/post office runs.
• Assist with billing procedures and basic accounting functions.
• Support executives and departments with special projects and daily tasks.
• Train volunteers and student workers on clerical procedures.
• Maintain front desk coverage and a clean, organized workspace.
• Work independently, manage shifting priorities, and handle confidential information.
• Stay informed on agency programs and attend required trainings.

• Must be 21+, with a valid driver's license, clean driving record, and insured transportation.
• Strong verbal, written, interpersonal, and customer service skills.
• Proficiency in Microsoft Office 365 and general office software.
• Excellent organizational skills, attention to detail, and accuracy.
• Ability to work with diverse populations, especially seniors and individuals with impairments.
• Knowledge of community resources and service recovery skills.
• Ability to work independently and collaboratively with minimal supervision.
• Professional appearance and behavior reflecting agency values.

• Associate's degree in a related field or equivalent experience.
• 12–24 months of administrative assistant experience required.
• Strong judgment, communication skills, and advanced computer proficiency.