Office Professional

Position: Office Professional 2- 11 Months (2025-2026 School Year)

Office Professional 2‑11 Months (2025‑2026 School Year)

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Rockford Public Schools provided pay range

This range is provided by Rockford Public Schools. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$18.48/hr – $23.88/hr

Position Type

Clerical/Office Professional II

Date Posted

10/22/2025

Location

Summerdale Early Childhood Center

Additional Information

Office Professional
2. COMPENSATION RANGE: $18.48–$23.88.

Purpose of the Position

Perform routine and complex clerical work serving a specific department. Provide assistance to department administrators and staff. Effective operation of the department exercising initiative, confidentiality and discretion in the performance of duties. Work assignments are performed with a considerable degree of independence based on knowledge and experience.

Supervisory Responsibilities

None.

Essential Duties and Responsibilities

• Interacts with public and employees in routine situations which require tact, discretion and courtesy.
• Processes district documents including field trips and requests for leaves.
• Timely and accurately compiles and enters data into various computer programs/systems.
• Maintains accurate records, files, lists, information and inventories.
• Compiles and processes and/or analyzes information and data from various sources.
• Conducts records management in accordance with state and district guidelines.
• On an as-needed basis, accesses confidential information with discretion in regards to student records, attendance and discipline referrals.
• Provides accurate information regarding policies and procedures related to the department or school district within Level 1 or Level 2.
• Monitors information regarding payroll, budgets, and purchase order inputs and processing.
• Tracks and balances budgets/department expenditures if applicable.
• Prepares, develops, creates and distributes reports, documents, and correspondence accurately and efficiently for distribution.
• Conducts records management in accordance with state and district guidelines.
• Processes fees, payments, purchase orders and documents related to the building or department.
• Provides back-up and assists other Office Professionals as may be required for the purpose of supporting them in the completion of their work activities within Level 1 or Level 2.
• Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives and parameters found in the Board's strategic plan.
• Carries out such additional duties as required or as conditions necessitate within Level 1 or Level 2.

Required Knowledge,

Skills and Abilities

Necessary to Perform Essential Functions

• Ability to effectively communicate and interact with staff and co‑workers in a professional manner.
• Demonstrates positive customer service skills.
• Demonstrates confidentiality.
• Ability to prioritize tasks.
• Demonstrates strong organizational skills.
• Utilizes excellent verbal and written communication skills as well as professionalism to employees and public.
• Ability to multi‑task and work independently in a fast‑paced environment.
• Working knowledge and willingness to learn and become proficient on computer programs/applications.

Benefits Package

• Medical, dental, vision, life and disability insurance.
• Voluntary life insurance.
• Paid Sick and Personal time.
• Paid holidays.
• Paid vacation.
• Membership in the Illinois Municipal Retirement Fund (IMRF).
• Optional 403(b) plan.
• Employee assistance program (EAP).

Collective Bargaining Agreement: RESPA.

Non‑Essential Duties and Responsibilities

• Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.
• Performs other related duties as assigned within Level 1 or Level 2.

This job description describes duties and responsibilities which are representative of the nature and level of work assigned to the position.

MINIMUM QUALIFICATIONS:

High School Diploma or GED. Computer skills. Clerical experience. Knowledge of office practices and procedures. Experience operating a variety of office equipment including but not limited to scanner, fax machine, computer, printers and copiers, VOIP phone system. Working knowledge of current computer programs such as Microsoft Office, Quick Books, eschool, and other windows based applications.

LENGTH OF WORK: 10, 11 or 12 months or other contractual agreement.

WORKING CONDITIONS:

Moderate in‑district travel as well as intermittent in‑state and out‑of‑state travel. Intermittent prolonged and irregular hours of work.

Seniority Level

• Entry level

Employment Type

• Contract

Job Function

• Administrative

Industries

• Administrative and Support Services

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