Senior Payroll Analyst

Description

Avon Risk is the nation’s leading specialty risk manager for self-insured organizations, uniting respected regional leaders in workers’ compensation, liability, managed care, and risk management across 32 states. With nearly 700 professionals and brands including Intercare, Inter Med, George Hills, and AS&G Claims Administration, we’re a people-focused, operations-driven organization that prioritizes reasonable caseloads, strong training, collaborative teams, and expert support.

We invest in tools and workflows that reduce friction—not increase volume—and create real career paths for professionals who want to grow or move into leadership. At Avon Risk, you’re part of a team that values good judgment, curiosity, and accountability, and gives you the support to succeed.

The Senior Payroll Analyst runs and safeguards payroll for a rapidly growing workers' compensation and liability third-party administrator (TPA). The Company pays employees across many states and several legal entities, and it grows by acquisition: each acquired business arrives with its own payroll provider, pay codes, benefit plans, tax registrations, and pay calendar, and has to be brought onto the Company's payroll platform without a missed or wrong paycheck.

The Company is consolidating a major acquisition onto its payroll effective January 2027, which will substantially increase the size and complexity of the payroll. This role processes and reviews payroll each cycle, owns multi-state payroll tax compliance, reconciles payroll to the general ledger, and is the hands‑on lead for converting acquired payrolls. It is a senior individual‑contributor seat, the principal partner and backup to the Payroll Manager, and is expected to operate with a high degree of independence.

This role reports to the Payroll Manager and is remote based in Rocklin, CA.

• Process biweekly and off‑cycle payrolls in Paylocity for multiple legal entities and divisions: import and review time, earnings, and deductions, resolve exceptions before cutoff, and deliver payroll on the published calendar.
• Review every payroll register before approval: compare to the prior cycle, investigate unusual hours, earnings, and net pay, and confirm that bonuses, commissions, retroactive pay, and other one‑time payments carry documented approval.
• Own multi‑state payroll tax compliance: federal, state, and local withholding, unemployment insurance, and local taxes, including registering new state and local tax accounts before an employee's first pay date in a new jurisdiction.
• Review quarterly and annual payroll tax filings, W‑2s, and amendments prepared by the payroll provider, reconcile them to the payroll records, and resolve agency notices.
• Lead the payroll side of acquisitions and integrations: inventory the acquired payroll (pay codes, deductions, benefit plans, tax registrations, calendars, year‑to‑date balances), map it into Paylocity, run parallel payrolls, and confirm the first combined payroll ties to the prior provider before go‑live.
• Reconcile payroll to the general ledger in Microsoft Dynamics 365 Business Central each cycle and each month: payroll clearing, tax, benefit, and 401(k) liability accounts, accrued payroll, and intercompany funding by entity, and resolve differences at the source.
• Prepare each cycle's funding schedule by entity (gross pay plus employer taxes) for Treasury and for affiliated or acquired entities that fund their own payroll.
• Reconcile benefit and 401(k) deductions to carrier and recordkeeper invoices and remittances, and follow up on enrollment, arrears, and plan‑limit issues with HR.
• Administer garnishments, levies, and child support orders, and keep taxable fringe benefits and imputed income…