Executive​/Administrative Assistant

Overview

Title: Executive / Administration Assistant - W2 only

Location: Rocky Hill, CT (Onsite)

We are actively seeking an experienced Executive/Administrative Assistant to join our office located in Rocky Hill. The ideal candidate will be a detail-oriented professional who excels in providing comprehensive administrative support to executive leadership. The candidate must be local to Connecticut within a 30-mile radius of Rocky Hill, CT.

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for consideration and presentation by executives.
• Handle incoming calls and emails, respond to inquiries, and direct them to the appropriate departments as needed.
• Organize and maintain files and records, ensuring accuracy and confidentiality.
• Assist with special projects and initiatives as assigned by executive leadership.
• Ensure smooth day-to-day operations by coordinating with various departments.

• Proven experience as an executive or administrative assistant, supporting senior management.
• Exceptional organizational and multitasking skills, with a keen attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive problem-solving abilities and strong decision-making capabilities.
• Excellent communication and interpersonal skills.
• Associate Degree is required.

Infowave Systems is an equal opportunity employer that is committed to diversity and inclusion in the workplace.