Billing Coordinator

Overview

UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Contract Billing Coordinator to join our team in Rocky Hill, CT.

UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.

Department: Administration
Reports To: Contracts Manager
FLSA Status: Full Time / Hourly

The Contract Billing Coordinator creates and maintains service contracts in the company ERP system.

• Set up new contracts and remove any completed or cancelled agreements in eAutomate
• Prepare customer spreadsheet billing as assigned
• Analyze and correct potential Contract errors received by AR
• Respond to and resolve customer inquiries and contract corrections
• Advise customers and sales professionals on questions, concerns or changes to contracts
• Analyze invoices to resolve leasing, meter and billing for accuracy
• Monitor flow of Contracts through workflow system in a timely manner
• Other duties as assigned

• Strong attention to detail
• Strong communication skills – both verbal and written
• Proficiency in MS Office products (Excel, Word, MS Outlook)
• Proficiency in E-Automate or other similar ERP system
• Proficiency with ECM/Workflow software
• Ability to multitask
• Ability to work in a fast-paced environment with time-sensitive deadlines

HS Diploma or GED

Internal:
Exempt, Non-Exempt
External:
Current Customers, Vendors

• Ability to sit at a desk for prolonged periods of time
• Ability to talk on the phone and work with various computer tools and applications
• Ability to type and compose written communication in various forms
• Ability to lift 20+ lbs on occasion
• Ability to work in a fast paced environment

• Choice of medical, dental and vision plans with orthodontia for adults and child(ren)
• Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Pre-tax dollars for health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance
• Pet Insurance
• Pre-paid legal coverage, 24/7 legal assistance
• 401(k) Plan with Match upon eligibility and financial counseling
• Generous vacation, holiday, and sick leave programs

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.