Administrative Coordinator

Performs a variety of administrative duties to support local and corporate leadership. Solid communication, interpersonal and clerical skills are required. Independent judgment required for work assignments that are often sensitive and confidential in nature.

include the following:

• Greet visitors & customers in a courteous manner, assist with their needs, and direct individuals to appropriate team member when information is requested.
• Administrative support for Rolla Area Sales Manager, Operations Manager, and corporate Human Resources.
• Provide any other administrative support to local management as requested.
• Answer incoming phone calls, handle or redirect as appropriate. Manage incoming/outgoing phone and e-mail communications. Excellent phone etiquette a must.
• Prepare daily money & deposits for Armored Service to pick up.
• Post into eoStar daily Full Services monies.
• Work with Accounting office monthly to confirm and ensure all deposits are posted into eoStar within 3 business days following the last Friday of every month.
• Maintain Vending money (kept for filling new machines or replenishing coins) and submit requests for replenishment.
• Correspond with Route Managers regarding customer calls for vending fills.
• Connect customer who needs service to Customer Service at corporate office.
• Process daily route settlement for all routes.
• Open and process mail daily, process invoices and send to corporate office for payment, including filling out and providing PO’s.
• Work with Warehouse staff in Rolla and Financial Analyst at corporate office to reconcile Finished Goods inventory on a daily basis.
• Monthly count inventory of pallets, cups and propane and send to corporate Accounting Office.
• Verify and compare Wal-Mart DSD’s to the invoices.
• Record all weekly employee case purchases.
• Provide employment applications to walk-ins and applicants.
• Correspond with corporate Human Resources on all completed applications.
• Responsible for reviewing all Pre-Employment Paperwork for accuracy prior to interview.
• Responsible for all new hire pieces during on-boarding including processing all onboarding new hire paperwork, working and explaining to new hires about each item, take badge photos and send to corporate IT.
• Fit all new hires for uniforms, place order and have new hire sign necessary paperwork.
• For all new DOT hires, responsible for having all new hire DOT paperwork completed and sent to corporate office.
• Scan I-9 and legal identification to corporate Human Resources on 1st of day of employment.
• Complete IRB paperwork and send to corporate HR for all injures and accidents.
• Order and distribute office supplies including making sure adequate supplies of money bags and printer paper is on hand. Correspond with corporate office when money bags or printer paper is needed.
• Schedule DOT Physicals for drivers and send all required missing paperwork to corporate office.
• Process AAFES check request monthly and submit to Accounts Payable.
• Maintain Visitor log and Badges.
• Handle customer OTC (Over the Counter) Orders & Hot Shots.
• Maintain and request Full-Service Coin Fund from corporate office.
• Equipment Move Orders within eoStar and provide paperwork to corporate office.
• Review weekly Unifirst invoices for accuracy of ordering and charges
• Verify and compare Wal-Mart DSD’s to invoices and enter into the Wal-Mart Liaison Tool.
• Maintain strict confidentiality on all matters.
• Effectively manage time as a resource.
• Work independently with limited work direction.
• Ensure all job responsibilities are performed in a safe and effective manner.
• Other duties may be assigned or requested.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential…