Office Administrator

The Office Administrator supports project administration tasks, ensuring accurate documentation, budgeting, and communication across team members.

• Document each phase of the project (change orders, pay applications, estimation, purchase orders)
• Provide billing support
• Verify invoices
• Track inventory and equipment to ensure project meets budget requirements
• Manage subcontractor and supplier relationships
• Track employee time on projects and input into Quick Books
• Process change orders
• Assist with project takeoffs
• Oversee Certified Payroll completion as needed
• Issue subcontract agreements and supporting documentation as required
• Keep job folders organized
• Track tickets for job materials (rock tickets, asphalt tickets, etc.)
• Track driving time for jobs
• Facilitate project set up in Quick Books, and in digital and physical files
• Monitor and update project WIPs

• Proven experience as an office administrator, office assistant, or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational skills
• Working knowledge of contracts and accounting
• Excellent knowledge of Microsoft Office and office management software

• Paid Holiday and Vacation Time
• Health Insurance
• Simple IRA Retirement Plan
• Access to company gym

• Seniority Level: Entry Level
• Employment Type:
  
  Full-Time
• Industry: Construction

Location:

Rome, GA | Salary Range: $33,000 – $40,000