CEO Assistant - Maternity Cover

We are the platform turning browsing into shopping. We connect 200 million shoppers with deals they love while boosting local sales for hundreds of top retailers and brands.
We help consumers save time and money while making smart shopping decisions, and we support retailers and brands in engaging customers from online research to in-store purchases.
In 2024, Shopfully joined forces with the North American company Flipp, creating a global leader in the sector. Together, we reach 400 million households and serve over 1,000 top retailers and brands across 27 markets, including Europe, Canada, the USA, Latin America, and Australia.
WHO WE LOOK FOR
We are looking for a trusted partner to join our team as a CEO Assistant for a maternity cover. In this position, you will ensure seamless business continuity by keeping our CEO perfectly aligned and supported within our fast-paced global ecosystem.

Own and drive the execution of the CEO's complex calendar, efficiently coordinating requests across different countries, global stakeholders, and multiple time zones.
Plan and execute seamless international business travel itineraries, directly managing visa requirements, bookings, check‑ins, and all relative documentation, while aligning with personal preferences.
Act as the main point of contact for internal corporate workflows, overseeing digital signatures, purchase orders, and expense management in close alignment with the Treasury department.
Lead the organization of high‑level internal corporate events, executive sessions, and support the coordination of company‑wide corporate gatherings.
Maximize the CEO's daily efficiency by filtering, prioritizing, and assembling essential reading materials, reports, and pre‑meeting documentation.
Manage corporate credit cards, internal expense reporting tools, and oversee complex medical, insurance, and personal reimbursement processes.
Supervise and manage administrative updates, requirements, and logistics related to the executive company car.
Provide dedicated support on confidential personal administrative tasks.
Proven experience as a Personal Assistant or Executive Assistant supporting C‑level figures within fast‑changing, international environments.
Exceptional diplomacy, absolute discretion, and an empathetic communication style. You possess an accommodating, open‑to‑listening approach.
High resilience and decisiveness when driving the decision‑making process. You are able to guide choices firmly, navigate ambiguity, and solve conflicts in a fast‑changing landscape.
Exceptionally structured, detail‑oriented, and proficient with digital executive tools, travel booking platforms, and budget pacing tools (Excel expertise is a plus).
Full professional proficiency in both Italian and English is mandatory, given the cross‑country nature of our leadership team.

LOCATION
While we have offices in Milan, you can benefit from our flexible hybrid mode, empowering you to work where you’re most effective.
COMPANY VALUES

Progress Over Perfection:
We move forward. Always. In a fast‑moving world, speed with purpose beats certainty without action. Momentum matters—not for its own sake, but because it drives results.
Clarity Through Transparency:
We bring each other along. We work in teams, not silos. Transparency gives context, and context enables action. That means we share decisions early, publish work in progress, and document outcomes so others can learn, move faster, and build better.
Learn Loudly:
We grow by doing and by daring. Big bets unlock big breakthroughs. But real innovation demands risk, and risk always carries the possibility of failure. That’s not a flaw. It’s the price of ambition.
Challenge with Empathy:
We speak up, even when it’s hard—because candor shows care, and leads to better outcomes. Listening deeply is how we grow. Disagreeing openly is how we build trust.

Always Build Better:
We are builders—of products, systems, and ideas. But more than that, we are builders of better. Better has no finish line. It’s a mindset.
We’re a team of 450 people (and counting!) from 30 different nationalities. We’re on a mission to innovate, and we believe the key to that is seeing the world through a variety of perspectives. That’s why building a more diverse team, as well as bringing in even more talent, is so important for us.
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