CEO Executive Assistant

Randstad Italia SpA, on behalf of a multinational company, is seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to the CEO. In this role, you will serve as a trusted partner, ensuring seamless day-to-day operations and fostering effective communication within a fast-paced, global environment. The ideal candidate will balance rigorous time management with a sophisticated professional presence.

Job Location:

Rome This opportunity is powered by Randstad Italia and is offered an outsourcing contract.

Salary Range: €30,000 - €40,000 (commensurate with experience).

Note:

Please apply only if you are comfortable with this specific outsourcing contractual arrangement.

Key Responsibilities Strategic Calendar Management:
Optimize the CEO’s schedule by prioritizing high-impact engagements and managing complex, multi-timezone agendas

Gatekeeping & Liaison:
Act as the primary point of contact and ambassador for the CEO, facilitating smooth communication with internal leadership and external global stakeholders

Operational Excellence:
Lead the end-to-end coordination of domestic and international travel, including detailed logistics, visas, and subsequent expense management

Confidentiality & Discretion:
Manage sensitive information and high-stakes documentation with the utmost integrity and professional judgment

Project Tracking:
Drive the execution of strategic initiatives by monitoring action items, deadlines, and deliverables across departments

Cross-Functional Alignment:
Collaborate closely with Finance, HR, and Legal teams to ensure corporate priorities are aligned and executed flawlessly

Required Qualifications & Experience

Education:

Bachelor’s degree or equivalent professional background

Experience in a C-suite support role (EA or PA), ideally within a multinational or matrixed organization

Full professional proficiency in Chinese, English, and Italian is mandatory

Advanced command of Microsoft Office, Google Workspace and modern digital collaboration tools

Proven ability to navigate competing priorities and meet rigorous deadlines with a high degree of autonomy

Executive Presence:
Exceptional interpersonal skills and the ability to interface confidently with senior leaders

Flexibility and composure when navigating the shifting demands of a dynamic corporate landscape

DiscretionA rock-solid commitment to maintaining confidentiality at all times
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