Conference Officer; Meeting Planning

Position: Conference Officer (Meeting Planning)
Job Description - Conference Officer (Meeting Planning) (2602030)

Job Description

2602030

Conference Officer (Meeting Planning)

Job Posting
29/Sep/2026

Closure Date
20/Oct/2026, 9:59:00 PM

Organizational Unit : CSG

Job Type
Staff position

Type of

Requisition :
Professional

Primary Location
Italy-Rome

Duration :
Fixed-term: one year with possibility of extension

Post Number : 2011138

CCOG Code : 1A10

IMPORTANT NOTICE:
Please note that Closure Date and Time displayed above are based ondate and time settings ofyour personal device The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply

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FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment, and a better life , leaving no one behind.

Organizational Setting
The Governing Bodies Servicing Division (CSG) provides the Secretariat of the Conference and the Council and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization and sustains liaison and communication with Members.

The Meeting Services Branch (CSGM) carries out the scheduling and programming of all Governing and Statutory Body meetings of the Organization. It is responsible for overseeing and supporting the planning and provision of logistical facilities for the conduct of all such physical, hybrid and virtual meetings.

The position is located in the Meeting Services Branch (CSGM) in the Governing Bodies Servicing Division (CSG) at FAO headquarters in Rome, Italy.

This function requires the ability to meet the multiple demands of complex meetings, often held outside normal working hours.

Reporting Lines
The Conference Officer (Meeting Planning) reports to the Director, CSG.

Technical Focus
Lead the preparation, support and coordination of in-presence, hybrid and virtual meetings. Manage the team responsible for scheduling and programming of meetings, liaison with meeting and conference organizers. Supervise operational support to meetings, coordination of meeting support staff and the promotion of innovative working methods and tools.

Key Results
Delivery of operations directly related to the conference/sessions, including non-FAO meetings.

Key Functions
Leads the coordination of high-level conferences, meetings and other events, ensuring the effective and efficient delivery of services in accordance with FAO policies and regulatory framework.

Provides advice and guidance on conference protocols, planning requirements and the overall execution of events.

Collaborates with external partners, such as broadcasting and/or production companies, involved in the preparation of major events.

Oversees the on-site management of conference activities, ensuring smooth operation and coordination of all event components.

Supervises the technical upgrade of meeting rooms.

Collects and analyses information for inclusion in statutory and/or management reports.

Researches and analyzes policy and service delivery issues, maintains…