Facility Coordinator

** JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.#
** Facility Coordinator**## ##

Job Summary Support JLL/GM Facilities Staff with property management operations including administrative coordination, financial reporting, compliance management, and client interface. Ensure smooth facility operations through report preparation, vendor coordination, and exceptional customer service while maintaining professional standards and process improvements.## ## ##

Key Responsibilities
** Administrative Operations
*** Prepare daily operational reports and review financial reports for accuracy prior to submissions
* Maintain JLL Share Points and GM Client Share Points with current information
* Schedule meetings, coordinate employee badging/sponsor ships, and manage conference room reservations
* Coordinate visits for JLL/GM visitors and support special projects
** Compliance & Financial Support
*** Ensure team training is scheduled and completed to prevent delinquencies
* Support GMS/BPD Process compliance and JLL Management, Operations, and Financial audits
* Work with team members to identify and respond to financial or budgeting issues
* Support facility cost savings targets and assist with budget management and variance reporting
** Client Relations & Service Delivery
*** Act as interface with clients, visitors, and guests maintaining professional service orientation
* Ensure delivery of committed services and overall satisfaction with JLL performance
* Coordinate special events supporting client or Jones Lang LaSalle initiatives
* Demonstrate leadership and creativity in finding service delivery solutions
** Process Improvement
*** Collaborate to solve problems and resolve situations with professionalism
* Seek continuous improvement in processes, systems, and client satisfaction
* Ensure appropriate follow-up with customers and stakeholder communication
* Order facility-related materials to support ongoing operations## ##

Required Qualifications
** Education & Experience
*** 2+ years' experience in Facility or Property Administration
* Proven administrative experience in property management or corporate facilities
** Technical Skills
*** Proficient in Microsoft Excel and MS Office Suite with report customization capabilities
* Strong written, verbal, and interpersonal communication skills
* Computer proficiency for multiple software platforms and systems
** Core Competencies
*** Excellent customer service skills and service orientation
* Ability to maintain professionalism under stressful situations
* Strong organizational skills and collaborative working style
* Ability to multitask and work independently without direct supervision
* Attention to detail for financial reporting and compliance management## ##

Preferred Qualifications
** Education & Certification
*** Associate or Bachelor's degree in Business Administration, Facilities Management, or related field
* Professional certification in facilities management or property administration
** Technical Experience
*** Experience with facility management software systems (CMMS, work order management)
* Advanced Excel skills including pivot tables, macros, and complex formulas
* Experience with SharePoint administration and document management systems
* Knowledge of financial reporting and budget management processes
** Specialized Knowledge
*** Experience in corporate real estate or commercial property management
* Knowledge of compliance requirements and audit processes
* Experience with vendor management and procurement processes
* Understanding of facilities operations and maintenance coordination
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* Note:

** Position includes training on SAP/Ariba, Corrigo,…