Part Time Administrative Assistant; Bilingual

Part Time Administrative Assistant (Bilingual Required) – Douglas ESD

This position will be located in Klamath Falls. 151 days per year, year-round, 3 days per week (Tuesday – Thursday), 5 hours per day to begin immediately. Some schedule flexing will be required to attend meetings and trainings.

• Position Type:
  Classified
• Date Posted: 1/7/2026
• Location:
  
  Klamath Falls, OR
• Closing Date: 02/06/2026

02/06/2026 at 3:00 pm

$20.89 – $26.91 per hour. This position does not qualify for insurance benefits.

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This position provides regional administrative support for department programs, including clerical tasks, communication, and record‑keeping, while positively representing the program. The role collaborates with program staff offering bilingual support for early educator communications in Spanish through verbal, written, translation, and interpretation services.

Please note:

This position falls under a broader Administrative Assistant job description used across multiple departments. The responsibilities outlined in this posting are specific to this position.

• Provide regional translation, interpretation and communication supports in Spanish for both early educators and program staff.
• Assist Spanish early educators in completing program updates and required documents for becoming a childcare provider in Oregon.
• Assist our Regional Inclusive Facilitator in building and supporting a focus childcare network for Spanish providers.
• Provide coverage for front reception area by greeting guests and/or answering phones as needed and requested.
• Act as administrative assistant for program director/coordinator for the strand and coordinate clerical help when assigned, including scheduling travel arrangements.
• Maintain awareness of department, program, district, and school calendars.
• Coordinate meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.
• Participate in committees or as a member of a team or attend meetings as requested. May represent the department manager at meetings in person, online or phone based.
• Compose and prepare pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.
• Develop marketing materials, distribute flyers and other promotional materials; design, research, write and edit newsletters.
• Apply knowledge of agency rules, policies, and procedures when working with internal and external customers.
• Manage and track department credit cards & travel reimbursement.
• Perform bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.
• Assist to ensure proper tracking and monitoring of grants, and contracts and subcontracts; establish and maintain related record‑keeping and reports.
• Index and file correspondence, reports, and other materials for department or program.
• Receive and distribute mail, supplies, and other materials for department or program.
• Operate standard office equipment such as computer, printer, copier, fax machine, mail machine, scanner, etc. Use appropriate software efficiently and effectively to accomplish work within the department or program strand.
• Work efficiently with attention to detail.
• Complete department specific projects and tasks as directed by supervisor.
• Complete data entry per specific job duties.
• Work a flexible schedule and travel to and from school locations in the Douglas ESD service area.
• Other duties as assigned.

• Must proficiently read, speak, and write in both English and Spanish.
• High school diploma or equivalent.
• Minimum of 2 years of experience in office work is preferred.

Douglas ESD has been awarded the Douglas County Working Parents Award for 2025.

Background check conducted. Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students. Douglas ESD policy provides veterans and disabled veterans with preference as required by law.