Executive Assistant

Executive Assistant to Three Vice Presidents

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to three Vice Presidents. This role requires exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a strong commitment to accuracy and confidentiality. The ideal candidate will thrive under pressure, demonstrate initiative, and ensure seamless coordination across executive offices.

• Executive Support
  • Manage complex calendars, scheduling, and coordination of meetings across multiple time zones.
  • Prepare agendas, take detailed notes, and distribute documentation for executive meetings.
  • Draft, proofread, and edit correspondence, presentations, and reports with precision.
• Operational Coordination
  • Prioritize and manage competing tasks and deadlines for three executives simultaneously.
  • Serve as a central point of contact between VPs, internal teams, and external stakeholders.
  • Organize travel arrangements, itineraries, and expense reports.
• Documentation & Communication
  • Maintain accurate records, files, and documentation systems.
  • Capture and summarize key decisions, action items, and follow-ups from meetings.
  • Ensure timely communication and information flow across leadership teams.
• Administrative Excellence
  • Handle confidential information with discretion and professionalism.
  • Support special projects, executive initiatives, and cross-functional collaboration.
  • Anticipate needs and proactively resolve issues before they elevate.

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leaders.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills; adept at documentation and note-taking.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to work independently, exercise sound judgment, and adapt to shifting priorities.
• Former military background or experience in highly structured environments is a plus.
• High level of integrity, professionalism, and attention to detail.

• Calm under pressure, with a disciplined and solutions-oriented mindset.
• Strong interpersonal skills and the ability to build trust with executives and teams.
• Commitment to excellence and continuous improvement in administrative processes.