Administrative Intern - Paid; Planning Division

this recruitment is to fill one part-time vacancy in the community development department and to establish an eligibility list to be used for future vacancies.

the examination process will consist of a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire; therefore it is to your advantage to provide as much detailed and relevant work experience. A resume will not be accepted or reviewed in lieu of the application materials. Please note that only applicants who are among the most qualified will be invited to participate further in the selection process.

under close supervision, provides administrative, technical, and para-professional support for a city department, division, function and/or special project. Assists with performing work within clearly defined technical and procedural limits.

this position is a paid internship in the planning division. this internship provides an excellent opportunity for college students looking for on-the-job experience in a variety of areas within planning. The division is flexible and willing to work around your schedule. The internship is open to students enrolled in an accredited college or university program to obtain an associate degree, bachelor's degree or higher.

The internship will start as soon as it is filled.

as defined under the americans with disabilities act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job announcement does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following:

• performs clerical and administrative duties for area of assignment; duties will vary according to job assignment.
• assists with special projects as needed; assists in researching, compiling, arranging, analyzing and interpreting data; assists in developing reports on special projects and technical issues.
• provides information and assistance to visitors and others having business with the city; responds to requests for information within the scope of authority and training.
• researches and locates information for customers and employees.
• assists with special event and program activities.
• performs a variety of technical and specialized office assistance duties; prepares, assembles, and distributes memoranda, letters, information packets, and other communications; compiles, updates and maintains statistical information, reports and related documents.
• updates and maintains a variety of electronic and paper files, records, reports and documents; processes forms, records, and files; collects statistical data and compiles data for reports.
• develops knowledge of the policies, procedures, and specific functions of the assigned department.
• supports the relationship between the city of rosemead and the constituent population by demonstrating courteous and cooperative behavior when interacting with visitors and city staff; maintains absolute confidentiality of work-related issues, client records, and city information; performs other duties as required or assigned.

high school diploma or ged equivalent. Must be at least 18 years old. Must be currently enrolled as a student in an undergraduate or graduate program at an accredited college or university or have graduated within twelve (12) months of appointment. Enrollment as a student in an undergraduate or graduate program in urban and regional planning is highly desirable.

• city policies and procedures.
• operations, policies, procedures, and functions of assigned department and programs.
• principles of record keeping, case files, and records management.
• customer service principles and methods.
• basic computer skills and standard ms office software applications.

• maintaining electronic records, files, and databases.
• entering information into a computer system with speed and accuracy.
• operating basic office equipment and a personal computer utilizing standard software.
• providing effective customer service and dealing tactfully and courteously with the public.
• closely following verbal and written instructions and…