IT Project Specialist Vendor Management

Project Specialist Vendor Management

Location:

Rosemead, CA Hybrid

Long term contract

Become a POC (point of contact) for our VM vendors, process invoices for their assigned vendors, track rejections, work with internal and external stakeholders to ensure our invoicing procedures are followed. Lead meetings with internal and external partners, utilize work management system datasets to analyze trends and validate invoices.

Ensure timely and accurate processing of invoices, maintaining adherence to established schedules and contractual obligations.

Demonstrate a high attention to detail

Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices

Serve as the primary point of contact for assigned vendors, facilitating clear communication and the prompt resolution and follow up

Collaborate effectively with internal teams to optimize workflows and support compliance with invoice processes

Identify and recommend opportunities for process improvements to enhance the efficiency and effectiveness of the Vegetation Management

• Proficiency with work management and financial systems (e.g., SAP, Ariba or similar platforms)
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage multiple deadlines efficiently
• Proactive problem-solving and critical thinking skills
• Experience in vendor management and relationship building
• Strong Excel and data analysis skills (e.g., pivot tables, VLOOKUP, data validation)
• Ability to work independently and as part of a team in a fast-paced environment

• Strong communication and follow up
• Project/program management
• Utility experience