Construction Project Coordinator

Job Title - Analyst-Program/Project 3
Job Location - Pomona, CA (Hybrid - 2 days onsite)
Duration - 12 months

Job Description
Responsibilities consist of analytical functions required to support the successful execution/construction of client substation projects across all territory. The TSP Programs organization handles the development and execution of Capital projects, as well as projects initiated by and for client's large external customers requiring interconnection with the sub-transmission or transmission system.
Specialist will support project managers who lead cross-functional teams from each client organization whose participation is required to license, engineer, procure and construct these projects. The Senior Specialist will also interface directly with these external customers' project management and technical staff to coordinate activities and ensure the customer's needs are met.
Below is a summary of tasks and responsibilities of this role.

• Supporting the pre-construction/construction planning processes by crafting and overseeing action items and leading project team member adherence.
• Scheduling and setting up project meetings which entails creating agendas, taking minutes and action items, distributing them, following up, etc.
• Collaborating with multi-disciplinary project teams which often consist of 30 or more members.
• Assisting the project manager with all project-related support tasks, such as preparation of progress reports, tracking of project achievements, schedules, and budgets.
• Establishing, presenting, and applying project procedures, directives, and bulletins to ensure compliance with client's policies and procedures.
• Supporting, planning, and coordinating multiple projects, including monitoring and reporting project status, and coordinating activities and schedules to ensure timely delivery.
• Track and monitor material throughout project and follow up with material coordinator on lead times.
• Utilization of project management tools and systems, including C55, Ariba, P6, SAS, and other external programs, to maintain project data and schedules.
• Crafting and maintaining project documentation, including version control, distribution, document storage/retention in sophisticated document libraries and access control.
• Working with Public Affairs to develop vital public involvement data, talking points, and presentations about project progress as well as working directly with local governments.
• Utilizing several reports to monitor project completion and system closeout to help prevent project write-off.
• Attend project job walks with PM, and at times, may lead job walk in PMs absence.