Administrative Assistant - Communications

Provide administrative support to and work closely with Director of Engagement & Communications to identify key administrative support functions required to support effective ministry planning, preparation and implementation. This position will be scheduled for 16-20 hours per week, M-Th with 4-5 hours per day, 12 months per year, without benefits. May require 5 hours to be worked on 1 Sunday per month.

Negotiable.

• Assist with prompting, tracking, and filing for Essential 3 Safe Environment Process
• Provide support to assigned directors with ministry updates to parish calendar in e-space
• Coordinate volunteer schedule & training for weekend Nursery & Donut Sunday Ministries from September through May
• Assist with Monthly New Resident Mailer & Annual Christmas Mailing
• Assist with New Member Welcome Process
• Document parish member engagement & communications in parish database
• Support Hospitality Ministries including funerals, staff functions, stocking office refrigerator, etc. by ordering food, supplies, providing clean up, laundering towels, submitting kitchen janitorial requests, etc.
• Provide back up to Engagement & Communications Director as needed for update of electronic signage, web content, and design & submission of weekly bulletin and email transmissions
• Serve as backup for the receptionist when it does not interfere with other deadlines:
  • Greet parishioners in a caring and friendly manner
  • Assist or redirect visitors as appropriate
  • Answer incoming phone calls and inquiries
  • Monitor Gathering Space traffic when needed