Administrative Assistant, Special Education

• Date Posted:
  10/23/2026
• Location:
  
  District Administrative Offices, Rosemount, MN
• Date Available:
  
  ASAP

Date Posted
: 10.23.2026
Position Title
:
Administrative Assistant to both the Director of Teaching and Learning and to the Director of Social/Emotional Learning.
Assignment Location
:
Intermediate School District Office, Rosemount, MN
Hours per Day
: 8.0
Schedule
: 7:00 a.m. to 3:30 p.m., Monday through Friday, 226 days per year
Anticipated Start Date
: ASAP
Starting At
: $24.12 per hour, per the Office Professionals contract

In this role, the administrative assistant will provide administrative and operational support to both the Director of Teaching and Learning and to the Director of Social/Emotional Learning.

In this role, it is vital to maintain confidentiality, communicate clearly and effectively, both orally and in writing, and resolve problems and inquiries in a manner that establishes and maintains effective working relationships with other school personnel, students, parents, vendors, community partners, and the general public.

• Perform program-specific administrative functions; compose, review, and edit correspondence, reports, presentations, and publications for accuracy and consistency.
• Act as a resource and secretary for department staff, assisting with daily duties and ensuring timely access to materials, information, and training.
• Coordinate professional development, training, and staff onboarding activities, including schedules, registrations, materials, attendance records, and completion checklists.
• Coordinate staff evaluation schedules and maintain related tracking records in accordance with district procedures.
• Schedule meetings, prepare materials and notes, and assist with annual activities and special projects.
• Complete financial transactions with public and district personnel; process purchase requisitions, invoices, vendor paperwork, and mileage documentation.
• Coordinate the purchase of supplies, curriculum, assessment materials, and training resources; monitor and track budget expenditures and maintain related grant records.
• Maintain inventories and coordinate access to curriculum, assessment, training, and technology resources.
• Prepare and update program data, reports, shared files, website information, and department communications.
• Maintain staff attendance records, timesheets, checklists, and personnel support lists in accordance with district procedures.
• Act as a resource for parents, students, non-district staff, and the general public to provide information and facilitate access to and collaboration with district programs and services.
• Answer phones, transfer calls, take messages, and respond to routine inquiries.
• Assist in recording, updating, and maintaining files, protecting confidential information and access to shared records.
• Perform other job-related duties as assigned

• Minimum of a high school diploma or GED with one to three years of administrative support experience involving mid- to high-level responsibilities; administrative assistant experience in a school setting preferred.
• Self-starter with a positive attitude and the ability to complete routine assignments independently within district procedures.
• Evidence of good written and verbal communication skills and good organizational skills, including the ability to manage competing deadlines and recurring annual activities.
• Evidence of excellent computer skills working with Word, Excel, Google Docs, spreadsheets, presentations, and shared files.
• Ability to learn a variety of web-based programs such as SpEd Forms, Infinite Campus, Kelly Education, eFin, Destiny, and district website systems.
• Abi…