Shipping and Receiving Clerk

The Shipping and Receiving Clerk coordinates all aspects of outbound shipments and inbound deliveries in a clean manufacturing and warehouse environment. This role manages shipping documentation, schedules carriers, verifies orders in the system, maintains accurate inventory, and ensures products are stored, handled, and loaded according to specifications and safety standards. The position also operates material handling equipment, supports palletizing and warehouse organization, and helps maintain a safe, compliant, and efficient logistics operation.

• Coordinate trucks for all shipments using common carriers or customer trucks and set up carrier pick-ups as needed.
• Run daily and weekly shipping schedules to determine what needs to ship and create daily shipping schedules based on completed items and sales order ship dates.
• Run shipment planning reports for each shipment, verify special instructions, and ensure all requirements are followed.
• Print and apply shipping labels and large labels to pallets in accordance with shipment planning report instructions.
• Handle shipping bills, packing slips, seals, and other shipping documents accurately and in a timely manner.
• Scan pallets into the Baan system for shipments and verify shipping sales orders in Baan.
• Schedule shipments through the transportation management system (TMS), process shipments, and file all related paperwork.
• Prepare and type export shipping documents and ensure they are included with shipping paperwork at the time of shipment.
• Work closely with customer service to obtain the best delivery service options and provide rate quotes when requested.
• Determine appropriate storage and load-out procedures when not specified in contracts or specifications, ensuring product protection from damage.
• Perform incoming and final inspections as necessary to verify product quality and compliance with requirements.
• Maintain an accurate trailer log for incoming shipments and keep it current.
• Verify incoming shipments against packing slips, sign off with approval, and receive materials for the plant and distribute them appropriately.
• Apply security seals to trailers when requested, record seal numbers on bills of lading or packing slips, and ensure they are placed on trailers.
• Place shipment quality checklists with every sales order to support quality assurance.
• Strive to ensure on-time deliveries to customers whenever possible.
• Conduct physical inventory counts of finished bags and other supplies as required.
• Maintain a clean and safe work environment and follow all plant rules for safety and hygiene.
• File and send various paperwork as needed to support shipping, receiving, and administrative processes.
• Call customers, when requested, to provide delivery notifications or arrange delivery appointments.
• Verify that all packaging is correct and meets customer and internal specifications.
• Sweep all trailers before loading and ensure they are clean and suitable for product loading.
• Load available trucks according to the shipping schedule and verify loads for the current day and the next day.
• Store bags in the warehouse in a neat, orderly manner and ensure the conveyor line is empty when finished and pallets are ready for storage.
• Ensure count and weight per box are correct from the closing department and confirm accuracy before shipment.
• Mark, label, and hang the required number of sample bags on each pallet as specified.
• Ensure proper pallet covering is used, such as poly shrouds, picture frames, or double pallets, according to production order sheets.
• Band boxes neatly and properly and make picture frames to maintain an adequate supply for palletizing.
• Scan pallet tickets from the finishing department into the Baan system with correct bag counts and weights from the scale.
• Apply labels from the Baan system onto pallets and verify that box pallet size is correct according to customer orders and production order sheets.
• Replace tape and stretch wrap on the pallet machine as needed to keep equipment ready for use.
• Perform inventory counts of boards, stretch film, banding, shrouds, pallets, and other materials as requested.
• Drive a forklift safely and keep the forklift in compliance with applicable regulations and maintenance standards.
• Have customers sign copies of packing slips, return one copy to the office, make any changes as needed, and verify changes with customer service representatives.
• Complete daily reports accurately and on time.
• Support 5S and AIB standards by organizing…