Clerk, Payroll; Instructional

Position: Clerk, Payroll (Instructional)
Login to Apply Clerk, Payroll (Instructional)

JOB STATUS: OPEN POSTING DATE: 01/06/2026 CLOSING DATE: 01/16/2026 11:59 PM POSTING NUMBER:

LOCATION:

Payroll

POSITION TITLE:

Clerk, Payroll (Instructional)

JOB DESCRIPTION:

Primary

Purpose:

To assist in the administration of the payroll functions of the District in a manner that preserves confidentiality and projects a professional image of the department.

RESPONSIBILITIES:

Major Responsibilities and Duties

1. Perform all job duties in a confidential and responsible manner, demonstrating good judgment.

2. Respond to general employee inquires and further direct specific inquires to appropriate staff.

3. Process departmental mail.

4. Process timecards/timesheets.

5. Scan departmental documents.

6. Ensure accuracy of attendance records (UKG) for all employees for compliance with Federal Wage and

Hour Laws.

7. Assist Payroll Specialist-Instructional with the processing of payroll.

8. Maintain records per the District's record retention schedule.

9. Maintain over payment spreadsheet and issue over payment letters.

10. Process and review bus trip information.

11. Assist with the training of all campus and departmental staff responsible for time keeping procedures.

12. Maintain spreadsheet for sick leave bank as per board policy.

13. Serve as back up in the absence of other departmental staff.

14. Maintain confidentiality of department information.

15. Attendance at work is an essential function.

16. Perform other duties as assigned by the Payroll Coordinator or designee.

EXPERIENCE:

Minimum Experience:

* Accounts payable experience preferred

QUALIFICATIONS:

Minimum

Education/Certification:

* High school diploma

* 15 credited college hours or three years of experience as an administrative assistant or similar office experience preferred

Special Knowledge/

Skills:

* Knowledge of payroll and accounting procedures including federal and state laws pertaining to the process

* Exceptional computer skills

* Knowledge of Federal Wage and Hour laws

* Ability to exercise independent decision making

* Ability to stay informed of new rules and regulations as relating to the payroll function

* Ability to communicate effectively and courteously with district personnel

OTHER INFORMATION:

Equipment Used

Computer for specialized data entry, word processing, spreadsheet applications, printer, typewriter, copy machine, calculator, telephone, check sealer/mailer.

Working Conditions

Mental/Physical Demands/Environmental Factors:

Light lifting and carrying (under 15 pounds), use of fingers, walking, specific visual requirements (using

computer), specific hearing requirements (telephone conversations).

Excessive noise (burster), unusual fatigue factors (constant concentration, data entry).

JOB CONTACT INFORMATION:

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE:
Wage/Hour Status:
Hourly;

Reports To:

Director, Payroll;
Date Revised:
January 2026 SALARY:
Pay Grade: 6 DAYS: 230