Finance Specialist

Primary

Purpose:

Under moderate supervision, organize and manage the routine work activities of the Finance Department and provide support to the department.

• Run daily bank reports from the District's depository website and monitor district level cash balances.
• Compile, maintain and file all reports, records and other documents as required.
• Perform bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Prepare and process department purchase orders and payment authorizations.
• Prepare general journal entries for posting to the general ledger related to the following:
• Cash and investment deposits and withdrawals
• Health trust transactions
• Workers' Compensation transactions
• Semi-annual bond payments
• Serve as the department's timekeeper including leave requests and reports and submit in accordance with district procedures.
• Cash receipt post:
• Federal/State revenue from various funding sources
• Athletic revenue by funding source
• Monthly Building rental revenue
• Prepare monthly subsidiary work papers for:
• Health trust claims and administrative fees
• Prepare district level deposits weekly and semi-monthly for payroll.
• Prepare tax revenue spreadsheet and wire transfer/allocation forms.
• Assist in the preparation of department correspondence, forms, reports, manuals and presentations.
• Reconcile monthly payroll deductions:
• Employee Benefits
• Work with General Ledger Accountant to reconcile accounts receivable aging report to the general ledger, and ensure all invoices are accounted for.
• Perform administrative duties for the department as assigned.
• Complete special projects and analysis as assigned by the Executive Director or Director of Finance
• Assist in year-end close procedures as assigned.
• Maintain confidentiality of information.
• Attendance at work is an essential function.
• Other duties as assigned.

• Basic accounting experience

• High school diploma or G.E.D.
• 30 credited college hours OR five years of experience as an administrative assistant or similar office experience preferred
• Eligible for coverage under the District's vehicle insurance program

• Proficient skills in data entry, word processing and file maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Effective communication and interpersonal skills

Equipment Used:
Standard office equipment including personal computer and peripherals.

Working Conditions:

Mental/Physical Demands/Environmental Factors:
Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking, specific physical requirements (ability to climb ladders), specific hearing requirements (telephone conversations), prolonged use of computer, frequent interruptions.

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE:
Wage/Hour Status:
Hourly;

Reports To:

Executive Director, Finance;
Date Revised:
January 2026