Administrative Specialist - Police

Performs complex and sensitive clerical work in support of the Patrol Division or Criminal Investigation Division (CID).

• 3 weeks of vacation per year after the first year (2 weeks of vacation during the first year)
• Medical insurance is provided at no cost to the employee
• Dental and vision insurance is offered
• Pet insurance is offered for your four-legged friend
• Supplemental insurance is offered
• $25,000 life insurance policy at no cost to the employee
• 13 days city observed paid holiday leave
• 16 hours of paid personal days each year
• Tuition reimbursement available for up to $2,000 per fiscal year
• Retirement plan includes a 7% contribution of an employee's gross salary to the Texas Municipal Retirement System (TMRS) with a city contribution match of 2 to 1
• Longevity pay in the amount of $7.50 per month, per year of service paid annually each December
• Employee Fitness Center

To provide exceptional services that create and sustain a safe, livable, and vibrant community.

Building a better tomorrow together by cultivating a City that is financially strong, with a thriving economy, quality infrastructure, and dynamic culture.

Rtown THRIVES

• Teamwork:
  We believe in the power of collaboration and unity among our citizens, leaders, and our own staff to achieve common goals and enhance the well-being of our community.
• Hometown:
  We cherish and preserve the unique character and history of our town, creating a sense of belonging for all who call it home.
• Respect:
  We promote a culture of mutual respect, recognizing the inherent worth and dignity of every individual in our diverse community.
• Integrity:
  We hold ourselves to the highest ethical standards, ensuring transparency and accountability in all our actions and decisions.
• Vision:
  We embrace innovation and forward-thinking ideas to shape a sustainable and prosperous future for Rosenberg while preserving our historic past
• Employees:
  We strive to maintain a healthy work culture that places an emphasis on physical and mental well-being so our employees can perform to their full potential.
• Service:
  We are committed to delivering superior services and continuously improving to meet the needs of our community.

• Professionally greet the public, vendors, and representatives from other agencies in person, by telephone, and email
• Provide general information regarding department operations services provided, police case numbers, and reports
• Route mail and other correspondence or information to its intended recipient
• Maintain official records for the Police Department
  • Properly files official documents for future retrieval
  • Review and destroys records as retention period expires and keeps track
  • Process Open Records Requests for departmental reports and other archived data and information
• Complete records checks
• Provide exceptional customer service
• Responsible for the accuracy of National Incident-Based Reporting System (NIBRS) data sent to the State and Federal Bureau of Investigation (FBI)
• Ensure all offense reports are validated through the NIBRS system
• Provide copies of accident and/or offense reports to person(s) upon request
• Answer the Police Department’s phone lines and address those calls accordingly
• Retrieve and provide reports and other archived information to requesting officers
• Prepare arrest case packets for officers as needed
• Screen incoming calls to establish the nature and priority of the call and forward the call to the appropriate person or department
• Maintain calendars, plan and schedule meetings and events. Coordinate space, equipment, and other resources
• Monitor and maintain office supplies and related equipment
• Maintain, file, and enter data into the computer system, including offense reports, crash reports, and citations
• Process other paperwork associated with arrests
• Organize offense reports and subpoenas
• Assist with public records and fingerprinting
• Assist in approving information, offense, and arrest reports in accordance with relevant statutory guidelines, internal policies, and general orders
• May be required to do some in-town travel
• Perform other duties as assigned

• High school diploma or equivalent
• Two (2) years of paid administrative support experience in an administrative or clerical role
• Training and experience using a personal computer with a variety of software including Microsoft Office

• Valid Texas Driver’s License
  • Reliable transportation and liability insurance
• Appointment will be conditional upon successful completion of the following…