Clerk, Elementary

Primary

Purpose:

To provide clerical assistance for the efficient operation of the school office.

• Receive and direct incoming calls, take reliable messages and route to appropriate staff.
• Greet and direct campus visitors in a hospitable manner.
• Maintain visitor log and issue visitor passes in accordance with school and district procedures.
• Assist parents in checking students in and out of school and maintain accurate attendance records.
• Assist with student registrations and withdrawals.
• Receive, sort and distribute mail, messages, documents and other deliveries.
• Duplicate printed materials as needed.
• Maintain filing system.
• Type correspondence and reports.
• Complete purchase orders and order supplies as needed.
• Maintain teacher and staff absence from duty reports and send to the Payroll department.
• Maintain substitute sign-in sheet and send to the Payroll department.
• Attendance at work is an essential function.
• Other duties as assigned by the supervisor or designee.

• High school diploma or G.E.D.

• Proficiency in typing, word processing, performing basic clerical skills and operating office machines
• Effective organization, communication and interpersonal skills
• Ability to follow written and verbal instructions
• Ability to operate multi-line phone system
• Constructive and cooperative attitude toward the school, staff and students

Equipment Used:
Computer, printer, copier, multi-line phone, calculator, fax machine and other office equipment.

Working Conditions:

Mental/Physical Demands/Environmental Factors:
Heavy lifting and carrying (45 pounds and over), reaching above shoulders, use of fingers, walking, standing, kneeling, repeated bending, specific visual requirements (using computer), specific hearing requirements (phone conversations).

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE:
Wage/Hour Status:
Hourly;

Reports To:

Principal or Designee;
Date Revised:
October 2018