DSA Closeout Specialist

Overview

POSITION OVERVIEW The DSA Administrator is responsible for managing the administrative aspects of Division of the State Architect (DSA) paperwork and communication during the close-out phase of K-12 and community college public school projects. This role will coordinate with other 19six offices and personnel to ensure full compliance with DSA regulations and to secure project completion with a DSA #1 Certification and Close of File.

• Serve as the primary liaison between contractors, architects, school district representatives, and the DSA during the project close-out phase.
• Prepare, process, and track close-out documentation, including forms 6-AE, 6-C, and 168, ensuring compliance with DSA requirements.
• Manage DSA-related submissions with Field Docs Offices and upload documentation to DSA Box.
• Interpret and process 301-N and 301-P letters, as well as form 302, including re-examination requests when necessary.
• Maintain thorough knowledge of all DSA close-out forms and regulations, including forms 1, 1-REG, 102-IC, 5-PI, and 6-PI.
• Participate in project meetings to address DSA close-out requirements.
• Support multiple team’s firm wide, including providing the Marketing Team with closeout update upon certification.

• High school diploma required;
  Associate degree or higher preferred.
• Minimum of 3 years of experience in DSA administration with a focus on close-out for K-12 and/or Community College architectural/construction projects.
• In-depth knowledge of DSA procedures, forms, and documentation requirements.
• Proficiency in project management and document control software, including Procore, Bluebeam, Microsoft Office Suite (Word, Excel, Outlook), and Microsoft 365 (especially Teams).
• Strong organizational, communication, and administrative skills.

• Medical Insurance - approximately 90% Employee premium paid on Silver PPO plan
• Dental & Vision Insurance – 100% Employee premiums paid
• Life/AD&D and Long-Term Disability Insurance- 100% Employee premiums paid
• Flexible Spending Account benefit (Healthcare, Dependent Care, Commuter plans available)
• 401(k) with Profit Sharing Plan
• Company paid PTO and Sick time
• Employee Stock Purchase Program
• Payment assistance with Professional Licensing/Registration/Certification fees, as well as 50% of Annual National, State and Local Professional Organization Dues
• Continuing Education and professional development opportunities