Project Controls Coordinator-Contract Administrator

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are devoted to fostering a community of diverse talents, backgrounds, and expertise. Here, you can apply your passion and collaborate with top environmental professionals on work that’s vital to our clients and the communities they serve.

Join a team that’s naturally committed to the environment.

Ensures compliance with state and federal contractual requirements across prime contracts, task orders, amendments, and modifications.

• Ensures financial terms - including rates, fee structures, funding limits, and authorization requirements - are interpreted correctly and applied consistently
• Tracks and reports on project cost performance.
• Prepares month-end reports for project management and clients.
• Provides contract compliance guidance to project teams.

Supports with project setups, rate and gross margin reviews, rosters

• Coordinates with Project Controls and Project Accounting to confirm invoices align with contractual requirements and approved rates.
• Maintains complete, accurate billing support, financial exhibits, client forms, and other documentation as required.
• Supports Project Manager and/or Project Controller with other project related tasks, as required.

Ensures subconsultant agreements and documentation comply with requirements

• Leads coordination of subconsultant compliance activities, including approvals, insurance, funding limits, and required documentation.
• Tracks subconsultant contractual obligations in coordination with the project team.
• Reviews and tracks subconsultant invoices and contractual obligations in coordination with the project team.

Coordinates across project functions to align contract, financial, billing, and pursuit requirements.

• Supports with cost or pricing input for proposals, task-order pursuits, and client submittals.
• Identifies and escalates compliance risks and supports corrective actions.
• Maintains organized, auditable contract and financial records in accordance with client and company standards.

Knowledge of consulting and/or public-agency contract administration and applicable procurement laws, rules, and regulations.

• Ability to interpret and apply policies, procedures, contracts, budgets, and cost or pricing information.
• Experience preparing contract documentation and proposal responses.
• Strong analytical, negotiation, issue-resolution, and written and verbal communication skills.
• Ability to work professionally across Stantec teams and with client staff.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Bachelor’s degree or equivalent experience in business, project management, finance, or a related field.

• Typically 5+ years of experience supporting transportation or public-sector projects.
• Experience with Caltrans or other state DOT contracts strongly preferred.
• Strong understanding of consulting contracts, DOT billing requirements, and financial compliance.
• Highly organized, detail-oriented, and comfortable working across multiple teams.