Subcontractor Prequalification Specialist

POSITION DESCRIPTION

The Subcontractor Prequalification Specialist administers the subcontractor prequalification program end to end. This role owns the intake, evaluation, approval, renewal, and ongoing compliance of prequalification applications and supporting documentation. The position supports project teams by ensuring subcontractors meet required financial, safety, insurance, and risk standards before engagement, and works closely with operations, finance, safety teams, and external partners throughout the review process.

• Required
  • 2 or more years of experience in insurance, risk management, or a related field
• Preferred
  • Previous experience with CMiC
  • Four-year degree in Business or related degree

• Detail oriented and ability to work with a high degree of accuracy
• Demonstrated ability to work independently and within established time frames
• Enhanced organizational skills with the ability to work on multiple projects simultaneously
• Strong verbal and written communication skills. Highly skilled to communicate with multiple levels across organization; effectively convey technical topics to non-technical audience.
• Demonstrated ability to gather and analyze information from multiple sources
• Strong collaborator and have the ability to work independently.
• Creative, diplomatic, and calm problem solver
• Ability to work with confidential data and maintain privacy
• Ability to professionally voice concerns and effectively deal with conflict
• Positive, can-do attitude and continuous learner
• Advanced Microsoft Office Suite skills

• Primarily based in the Roseville, MN corporate office with hybrid work flexibility
• Less than 5% travel required

• Manage the full lifecycle of subcontractor prequalification, including application intake, document review, approval or conditional approval recommendations, renewals, removal from eligibility lists, and tracking of restricted subcontractors
• Review and validate safety documentation (e.g., OSHA 300A, EMR), certificates of insurance, bonding capacity letters, litigation disclosures, and other required materials for accuracy and completeness
• Maintain the subcontractor prequalification database, ensuring accurate records, documentation, and expiration tracking
• Serve as the primary point of contact for subcontractors and internal stakeholders regarding prequalification requirements, status, and timelines
• Support project teams during bid and award phases by confirming subcontractor eligibility and compliance status

• Participate as an active member of the Risk & Legal Teams. Contribute to shared goals and collaborate with colleagues on achievement of priorities.
• Collaborate with internal teams, subcontractors and other stakeholders to align risk management efforts.
• Other duties as assigned.

• Subcontractor Prequalification Administration: Demonstrates working knowledge of subcontractor prequalification programs, including intake, evaluation, approval, renewal, and ongoing compliance monitoring. Applies consistent standards to assess subcontractor eligibility and risk prior to project engagement. Maintains accurate eligibility status, restricted lists, and renewal schedules
• Insurance & Risk Analysis: Reviews and evaluates certificates of insurance, endorsements, and coverage limits for compliance with contractual and company requirements. Interprets bonding capacity letters and assesses financial risk indicators. Identifies insurance, safety, or risk gaps and escalates concerns appropriately.
• Safety & Compliance Review: Reviews and interprets safety documentation including OSHA 300A logs, EMR ratings, and related safety metrics. Applies safety thresholds and compliance standards consistently across subcontractors. Partners with Safety teams to validate documentation and resolve discrepancies
• Data Management & Systems Proficiency: Maintains subcontractor records, documentation, and expiration tracking within prequalification systems (e.g., CMiC or similar platforms). Ensures data accuracy, audit readiness, and consistent record retention. Leverages system…