Bid and Pricing Coordinator

Hawkins, Inc. is a formulator, manufacturer, blender, distributer, and sales agent for thousands of industrial chemicals and reagent grade laboratory chemicals sold to municipalities and businesses throughout the Central United States. Thousands across a variety of industries have depended on Hawkins for the chemical products they need since 1938.

Learn more about us at

This role will work with the Director of Business Ops and the VP – WTG to oversee, manage and submit bids to ensure Hawkins participates in bids as determined by management, bids are complete and submitted within required timeframe and bids maximize opportunity for the company.

In addition, this individual must develop a strong understanding of markets throughout the WTG regions, suppliers, competitors, and logistics. He/she will provide inside sales opportunities, intel and support through market knowledge and research.

• Manage and track online bid opportunities through multiple online applications.
• Successfully managing multiple RFPs from receipt through final response.
• Assists in establishing and setting up new order guides and new bids.
• Compile all elements required of the RFP, including quality analysis, operational plan, pricing, and ensure timely submittal of all bids.
• Ensure that bids adequately describe the capabilities and products/services of Hawkins, Inc. and adequately reflect company brand/ quality standards.
• Prepare budget proposal letters and bid packages for submittal.
• Analyze RFP and other customer documents and provide guidance and proposal expertise to the team developing the response.
• Facilitate all proposal milestone meetings (strategy, kick-off, review meeting) for proposal response team
• Collect, compile and format proposal content (drafts and final versions).
• Make recommended corrections to bids as necessary.
• Ensure developed proposals are correctly packaged and delivered in accordance with RFP instructions
• Work with Branch Sales Managers during bid to review pricing, supply and provide market data

• Through research and market knowledge on WTG regions, customers, suppliers, competitors and logistics, this individual will identify, pursue and provide sales opportunities.

• Responsible for communicating with assigned accounts on a continuous basis regarding new products and services.
• Survey customer feedback to see how we are performing against expectations
• Provides superior service to existing accounts in an effort to retain/enhance customer satisfaction.
• Updates customer on item changes or information requests.
• Responds timely to customer questions and inquiries.
• Updates customer files and profiles as needed.

• Provide basic software training to end users.
• Create and update in-house user guides as needed.
• Create custom reports to support Business Development, Sales Managers, and Accounting/Finance.

• General
• Create a sales record for recording key information extracted from bid documents.
• Manage and update templates with most current information.
• Scheduling
• Build and maintain working calendar of bids, trial etc.
• Reporting
• Prepare monthly and quarterly reports for business group initiatives.
• Generate metrics based on Bid process
• Perform other miscellaneous related duties, as needed.

• Bulk chemical experience
• Prior exposure to contracts and bid processes
• 0-3+ years of project/bid administration experience
• Software:
  Bid Net, Bid Pro, Questdn, Smart Procure, Onvia, Bid Prime
• Previous experience in deadline-orientated environment
• Sales and customer service experience
• Knowledge of water treatment…