Automotive Dealership Accounting Clerk

Ocean Mazda Roswell
Location: Roswell, GA
Department: Accounting
Employment Type: Full-Time

Ocean Mazda Roswell is seeking an experienced, organized, and detail-oriented Automotive Dealership Accounting Clerk to join our Accounting Department.

We are looking for an individual with previous automotive dealership accounting experience who understands the importance of accuracy, organization, confidentiality, and timely financial processing.

The Accounting Clerk will assist with daily dealership accounting operations, including deal processing, accounts payable, accounts receivable, reconciliations, and other administrative accounting responsibilities.

The ideal candidate is dependable, comfortable working with numbers, and familiar with the accounting processes and systems used in an automotive dealership.

Previous automotive dealership accounting experience is required.

• Review and process new and used vehicle deal documentation for accounting purposes.

• Verify that deal jackets contain the required paperwork and supporting documentation.

• Assist with posting vehicle sales transactions into the dealership management system.

• Review deal documentation for accuracy and completeness.

• Identify missing information or discrepancies and coordinate corrections with the appropriate department.

• Assist with maintaining accurate vehicle sales and accounting records.

• Work closely with Sales, Finance & Insurance (F&I), and Accounting personnel to resolve documentation issues.

• Assist with tracking outstanding deal-related accounting items.

• Review and process vendor invoices accurately and in a timely manner.

• Verify invoices against supporting documentation and required approvals.

• Ensure expenses are coded to the appropriate general ledger accounts.

• Assist with preparing vendor payments according to established procedures.

• Maintain organized accounts payable records.

• Research and resolve invoice discrepancies.

• Communicate with vendors and internal departments regarding outstanding invoices.

• Assist with reconciling vendor statements.

• Assist with posting and recording customer and vendor payments.

• Maintain accurate accounts receivable records.

• Research outstanding balances and payment discrepancies.

• Assist with reconciling receivable accounts.

• Follow up on outstanding items as directed by Accounting Management.

• Maintain appropriate supporting documentation for receivable transactions.

• Assist with daily accounting entries and transaction posting.

• Reconcile assigned general ledger and schedules as directed.

• Assist with reviewing schedules for outstanding or aging balances.

• Research accounting discrepancies and assist with resolving outstanding items.

• Support month-end accounting procedures and reporting deadlines.

• Assist with maintaining accurate accounting records and supporting documentation.

• Prepare spreadsheets, reports, and other accounting summaries as requested.

• Support Accounting Management with special projects and financial reviews.

• Maintain organized accounting files, reports, and transaction records.

• Scan, upload, and file financial documents.

• Respond professionally to accounting-related inquiries.

• Coordinate with Sales, Service, Parts, Finance & Insurance (F&I), and other departments regarding accounting matters.

• Maintain confidentiality of employee, customer, vendor, and financial information.

• Follow established internal controls, accounting procedures, and company policies.

• Assist with other accounting responsibilities as assigned by the Controller or Accounting Management.

• Previous automotive dealership accounting experience required.

• Experience working in a franchised automotive dealership strongly preferred.

• Knowledge of dealership accounting procedures and terminology.

• Experience with accounts payable, accounts receivable, deal processing, or general ledger accounting.

• Familiarity with dealership management systems.

• CDK experience strongly preferred.

• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.

• Strong numerical accuracy and attention to detail.

• Excellent organizational and time-management skills.

• Ability to manage multiple tasks and meet deadlines.

• Strong written and verbal communication skills.

• Ability to maintain confidentiality of sensitive financial information.

• Dependable attendance and…