Administrative Specialist

Join the Administrative Specialist role at McCalla Raymer Leibert Pierce, LLP
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This position focuses on administrative duties, including handling calls, legal documents, and correspondence. You will work well in a team environment and can also work independently when needed. The role is a full‑time, on‑site position with no hybrid option. No legal experience is required.

• Document scanning, copying and mailing.
• Maintaining detailed logs and records of documents received and their chain of custody.
• Filing legal documents in the dedicated file room.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone, email and workflow steps.
• Learning basic legal documents and terminology.
• Providing timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Supporting attorneys in a high‑volume, time‑sensitive environment.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more.

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite.
• Committed to providing exceptional customer service.
• Team‑oriented, congenial, and self‑motivated.
• Exceptional organizational skills with the ability to multi‑task and adapt to continual change.
• Excellent attention to detail.

• High school diploma required; college degree strongly preferred.
• Recent college graduate or 2–3 years of relevant experience.

The employee will frequently sit for extended periods of time.

The work environment is a normal office setting with quiet to moderate noise levels. This is a full‑time onsite position Monday through Friday, 8:00 am to 5:00 pm.

Hourly wage: $18.00–$22.00. Benefits include Medical, Dental, Vision, Life Insurance, and a 401(k) with company match. Employees accrue 15 days of PTO over the first five years and receive all federal holidays, a birthday holiday, and are part of the Diversity & Inclusion Committee.

All applicants must be authorized to work in the United States.