Administrative Assistant, Intake

Administrative Assistant, Intake
McCalla Raymer Leibert Pierce, LLP

Job Type
:
Full-time

Description
:
The Administrative Assistant (Intake Department) ensures the timely and accurate processing of new referrals in the firm’s internal case management system, orders titles, and enters data from title exams. The role requires foreclosure experience, particularly in intake and title, and is vital to our firm’s operations. The ideal candidate will be well‑organized, detail‑focused, self‑starter, excellent at time management, and possess strong communication and follow‑up skills.

The position starts in office for a training period and then converts to hybrid.

• Work in a high‑volume environment while maintaining accuracy.
• Proficient use of the firm’s internal case management system to set up new foreclosure files.
• Order and track all title orders, new and updated titles.
• Intake incoming referrals, request documents, update client systems, and enter data necessary to begin processing files.
• Ensure all firm, client, and court‑mandated deadlines are met.
• Appropriately maintain and process sensitive and confidential information.
• Perform other duties and responsibilities as needed.

• Associate or Bachelor’s Degree preferred but not required.
• At least one year of work experience in a law firm environment.
• Knowledge of the complaint process is a plus.

• Strong written and verbal communication skills.
• Experience in a law firm is preferred.
• Proficiency with Excel and other Microsoft products.
• BKFS, Vendorscape, Claifire, and TEMPO experience preferred, but not required.
• Knowledge of the non‑judicial foreclosure process.
• Ability to manage and prioritize multiple projects.
• Overall good attitude and willingness to adapt to change.
• Good organizational skills.
• Identifies and resolves problems in a timely manner.
• Balances team and individual responsibilities.
• Contributes to building a positive team spirit.
• Demonstrates accuracy and thoroughness.
• Looks for ways to improve and promote quality.
• Analytical and problem‑solving skills.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:
Normal office working conditions, with quiet to moderate noise level within the work environment.

$19.00-$22.00/Hour

Atlanta, GA

All applicants applying for U.S. job openings must be authorized to work in the United States. If you are interested in applying, please send your resume in Word or PDF to:

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all‑inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.