Medical Secretary​/Theatre Scheduler

We are looking to recruit Medical Secretaries with a focus on Theatre Scheduling into our Urology admin team. This is an opportunity for successful candidates to be multi-skilled members of the Urology Admin and Clerical service, supporting patients on general urology and urology cancer pathways through timely correspondence and theatre scheduling.

Candidates will need to demonstrate good organisational skills along with a willingness to learn and contribute to improvements in the service. The role will require candidates to work flexibly across all aspects of the role and is a pivotal part of the service. Full training and support will be given to ensure successful candidates are confident and clear in their area of responsibility

Responsible to the Administration Manager for the provision of an efficient personal secretarial service to the Consultant Team and supporting staff.

To be responsible for the co-ordination and transcription ofaudio files to produce clinical letters, reports etc., within acceptabletimeframes.

Manage consultant waiting lists and schedule theatres, bookpre op assessment and maximise theatre utilisation.

The Rotherham

NHS Foundation Trust (TRFT) is a combined acute and community Trust serving ourlocal population of around 270,000 people. Our vision is to always act theright way and be proud to provide exceptional healthcare to the communities of Rotherham

As a Trust weare on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are thesecond most improved Trust in England for would you recommend the Trust as aplace to work?, and were one of the most improved for staff engagement overall

But don't justtake our word for it each year hundreds of colleagues receive nominations forour Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together.

If you are passionate about making a difference, then please apply to join uson our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility.
Check if you need a UK visa -  () band 2 and band 3 roles are no longer eligible for sponsorship.

Please see attached the job description and person specification for the full details about the role and the responsibilities.

• 3 GCSES including English (or equivalent), Grade C/Level 4 or above
• RSA III typing or equivalent or working towards
• NVQ in customer services administration

• Working under pressure/ meeting targets and deadlines
• Working as part of a team / under own initiative.
• Current experience of Microsoft word processing and spreadsheet packages
• Experience using databases
• Previous experience working as a medical secretary including medical audio transcription
• Previous experience in the organisation of minutes, including minute taking and the typing of minutes and agenda
• Maintain effective, accurate and efficient office systems including meditech.

• Knowledge of the Data Protection Act
• Knowledge and understanding the 18 week policies
• Knowledge of national and local access targets

• If so, please provide the name of the organisation that referred you to enable us to validate and track your application

• Ability to work under pressure in a busy environment
• Ability to manage and prioritise a varied workload and to work to deadlines
• Excellent interpersonal and communication skills.
• Ability to work as part of a team
• Flexible working attitude
• Good telephone manner
• Attention to detail and accuracy
• Ability to meet deadlines
• Good understanding of confidentiality
• Demonstrate Core Values

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a year

Pro rata, per annum