Senior Management Support Assistant

Senior Management Support Assistant

Job details:
Salary £32,061 - £34,434, Contractual hours 37, Basis Full time, Region Rotherham.

An exciting opportunity to support the Director of Public Health within the Council. The post holder will provide direct, confidential secretarial and technical support as the first point of contact, proactively manage the Director’s diary and communications, prepare agendas, take minutes, manage correspondence, and process reports within corporate timescales. Also provide annual leave cover for the Executive Director’s PA and line manage a small team.

The key responsibilities for a Senior Management Support Assistant are:

• Provide confidential and full secretarial support, including diary and email management.
• On behalf of the allocated member of the Senior Leadership Team, liaise with Elected Members, and internal and external bodies on a range of issues
• Deal with complex and sensitive customer queries and escalated these appropriately when needed.
• Deal with incoming and outgoing communications, registering, prioritising and redirecting as necessary and draft responses on behalf of the allocated member of the Senior Leadership Team.
• Set up and produce non-standard letters/templates/spreadsheets/documentation, update and maintain databases.
• Arrange and attend events and meetings. Produce agendas, prepare background papers and presentations, take minutes and monitor actions arising from meetings.
• Deputise for the directorate’s PA, as and when required.
• Line management of a small team
• Identify opportunities for process improvements and set up and develop new and revised working practices, including training and support for staff
• Carry out projects or more specialist work on behalf of the allocated member of the Senior Leadership Team as and when required.
• Support adherence to relevant governance arrangements and processes, for example, the Forward Plan and Freedom of Information requests.

Please see attached job profile which contains details of the shortlisting and interview criteria.

For an informal discussion, please contact Joanne Featherstone at joanne.f

This post will have access to the Public Services Network; a disclosure of criminal records check at the Basic level is required.

Rotherham Metropolitan Borough Council is committed to encouraging equality, diversity and inclusion among its workforce and eliminating unlawful discrimination. As a Disability Confident employer, we will ensure a fair and proportionate number of disabled applicants that meet the minimum criteria are offered an interview. Further information is available on our website.

Head Office:
Riverside House, Main Street, Rotherham, S60 1AE