Japanese speaking Team Administrator

Job Title :
Japanese speaking Team Administrator Your New Salary : TBC Location :
Central London Permanent/ Full-time Hybrid Start: ASAP

Working hours:

35 hours

Key Responsibilities Manage administrative operations, including expense tracking, budget monitoring, and documentation. Coordinate with internal and external stakeholders to support daily business activities. Prepare reports, presentations, meeting summaries, and business documents, including the use of AI tools. Handle internal approval processes, record keeping, and information management. Arrange domestic and international business travel, visitor logistics, and executive support. Organize meetings, events, and conferences, including venue, catering, and accommodation arrangements.

Process invoices, purchase orders, and expense claims through internal systems. Provide diary management and general executive support when required. Skills & Experience Required Fluent written and spoken English and Japanese. (JLPT N1 or above) Proven experience in administration, executive support, or office coordination. Strong diary management, scheduling, and stakeholder coordination skills. Excellent organizational, multitasking, and time management abilities. Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams, PowerPoint).

Experience using AI tools such as Copilot or ChatGPT. Able to work independently and adapt to changing priorities. Experience arranging business travel and corporate events. (Preferred) Experience working in an international business environment. (Preferred) Knowledge of SAP or similar ERP systems. (Preferred) Please follow us on Linkedin: company/people-first-team-japan We would be grateful if you could send your CV as a Word document.

If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture.

We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.