Advisor Company Secretary Office

The energy transition is in full swing and Eneco is leading the way. Our goal? To be fully climate-neutral by 2035. This applies to our own business activities, but also to the energy we supply to our customers. We develop our own wind and solar parks and help customers take sustainable steps every day with smart products and good advice. Do you want to help us shape a sustainable future?

Then we’re looking for you!

The Company Secretary Office has an advisory, supporting and enabling role for the highest corporate bodies - the Management Board (MB), Supervisory Board (SB) and its committees (Remuneration, Selection & Appointment and Audit & Risk) - and the General Meeting of Shareholders. You initiate, coordinate and monitor decision‑making processes, and ensure that the various agendas and topics are planned and managed adequately.

You also contribute to improving governance processes by simplifying these processes and advancing further digitalisation, working in coordination with other decision‑making bodies.

These responsibilities are complemented by an advisory component. You draft and review papers and advise on decision‑making, conduct (legal) research and monitor compliance with statutory and internal governance regulations. In short: a versatile role that gives you the opportunity to observe board‑level decision‑making and the role of the various corporate bodies up close, and to develop your governance and organisational capabilities from there.

This key position handles a range of responsibilities.

• Initiating, executing and coordinating decision‑making processes, and contributing to the development of strategies in this area;
• Preparing draft agendas for MB and SB meetings, including accompanying heads‑up communications to board members and their teams;
• Coordinating and managing the written update process: collecting and consolidating business updates from directors ahead of each meeting;
• Supporting the preparation of MB, SB, SB Committee and General Meeting of Shareholders meetings as part of the team.

• Contributing to the development and updating of relevant corporate governance documents, including workflows, regulations and procedures;
• Maintaining and updating the governance document framework: identifying revision needs, initiating updates and ensuring timely approval of foundational documents;
• Overall monitoring and coordination to ensure all relevant aspects of corporate governance are secured and up to date, including the corporate archive and meeting schedules;
• Owning the department’s In Control process and ensuring all related documentation meets statutory and internal requirements;
• Maintaining and continuously improving the CSO Handbook: documenting, keeping current and enhancing all CSO work processes.

• Organising and coordinating the onboarding programme for new MB and SB members, ensuring a structured and substantive introduction;
• Managing the administrative and procedural steps related to the appointment and departure of MB and SB members.

• Owning the corporate calendar process: coordinating, drafting and finalising the annual governance calendar in alignment with all stakeholders;
• Preparing and coordinating Multidays off‑site meetings for the SB.

• Managing and administering iBabs (board portal): keeping the system and governance documentation current and acting as the primary point of contact for functional issues;
• Managing the MS Smartlist Agenda process: maintaining and updating the overview of authorisations and signing authorities;
• Documenting and continuously improving CSO work processes.

• Answering, handling and advising on individual questions and requests from internal and external stakeholders;
• Managing and keeping current the governance section of Eneco’s corporate website, including the inventory of ancillary positions held by MB and SB members;
• Maintaining trusted relationships across all levels of the organisation, including with the (ultimate) Shareholder(s), SB and MB;
• Working closely with the…