Personal Assistant to our CEO

About Nearfield Instruments

Nearfield Instruments (NFI) is a fast-growing scale‑up high‑tech company that designs, develops, integrates, markets and services advanced metrology machines. Our machines enable the world’s leading chipmakers to increase production yields and, consequently, the functionality of microchips, resulting in smaller and more powerful consumer electronics.

We are seeking an exceptionally experienced Executive Assistant to provide comprehensive administrative and secretarial support to our CEO, Hamed Sadeghian. This highly confidential, mission‑critical position requires proven experience supporting top‑tier corporate leaders at a high level of competence and discretion.

• Provide comprehensive secretarial and administrative support exclusively to the CEO.
• Work alongside the current PA to coordinate and support the CEO, creating focus, structure, and stability in daily work.
• Manage the CEO’s complex, high‑priority calendar, balancing competing demands and maintaining strict confidentiality.
• Coordinate and prepare for board meetings, investor presentations, and strategic briefings on his behalf.
• Handle sensitive correspondence, manage incoming communications, and filter information strategically to optimize workflow.
• Prepare comprehensive meeting agendas, strategic presentation materials, and detailed minutes.
• Manage all aspects of business travel arrangements, including complex international logistics tailored to schedule.
• Process and reconcile expenses with meticulous attention to detail and alignment with corporate policy.
• Maintain confidential databases, strategic project information, and sensitive documentation.
• Liaise with board members, investors, government officials, and other high‑level external stakeholders on his behalf.
• Exercise independent judgment on urgent matters and represent the CEO with absolute discretion and professionalism.

• Minimum 20 years of proven experience as an Executive Assistant, Executive Secretary, or Management Assistant.
• Demonstrated experience directly supporting C‑suite executives and senior leadership.
• Exceptional expertise in complex multi‑executive calendar management and strategic scheduling.
• Demonstrated capability to work independently and manage competing priorities across the executive suite.
• Excellent written and verbal communication skills in English.
• Absolute discretion and commitment to confidentiality with Top Secret equivalent capability.
• Outstanding organizational and project management capabilities.
• Advanced proficiency in Microsoft Office Suite, presentation software, and modern business tools.
• Valid driver’s license and willingness to drive as required for executive support.

For inquiries, contact x.ricardo.jo