Office manager

Your Opportunity

As our Office Manager, you are the driving force behind a smooth-running, energetic, and connected Rotterdam office. You ensure our employees, visitors, and partners experience hospitality, efficiency, and the unmistakable sense of family we’re known for. You’ll be the central hub for office culture, internal communication, facility coordination, and day‑to‑day operations — no two days will ever be the same.

At the center of our office life stands our Office Manager — the person who brings people together, keeps our operations running smoothly, and makes our workplace a vibrant, welcoming hub for our Primos. If you are a natural organizer, a connector, and someone who loves making things happen, then this role is for you!

You’ll coordinate and organize a wide range of office events and activities, such as Sales Conferences, Business Breakfasts & Lunches, CSR Day, Sport events, Holiday Events, and any other moments that bring our people together.

You coordinate internal communication, including our bi‑weekly newsletter. And you help to keep our Primos informed, engaged, and connected.

You serve as the single point of contact for Primos, general reception, and security. You welcome visitors, book meeting rooms, arrange parking, and handle all incoming calls on the general office line.

You Assist HR with employee benefits such as birthday gifts, flowers, cards, Christmas boxes, and other moments of care.

• Manage postal services, packages, mailings, and invoice scanning
• Maintain office supplies and keep our coffee corners & bar tidy and well‑stocked
• Support ad‑hoc requests from teams needing an extra pair of hands

• Manage facility vendors (cleaning, maintenance, coffee services, landlord, etc.)
• Handle facility administration: PO creation, invoice coding, P‑card purchases

You oversee operational fleet tasks including PO’s, invoicing, maintenance, new car orders, driver registration, changes, and lease bike codes.

• Part of the Emergency Response Team (evacuation, first aid, fire)
• Review and monitor first aid supplies and emergency materials
• Coordinate ERT training
• Support the Benelux Unit Crisis Management Team

You work with our external consumer service partners. You answer questions, manage requests, and coordinate complaint handling internally.

• You are someone who thrives in a dynamic environment — flexible, proactive, and energized by helping others. You love organizing, solving problems, connecting people, and being the backbone of a smooth‑running office.
• You are detail‑oriented yet warm, structured yet creative, and always ready to jump in where needed.
• A real “center of the web” personality. Mental Agility:
  You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges, you’re presented with.
• Minimum of MBO working and thinking level, preferably some experience a receptionist, office manager or facility officer.
• Great written and oral communication skills in both English and Dutch.
• Expertise in MS Office including Excel and Teams.
• Fulltime availability, 80% can be discussed.

• A vibrant workplace where no day looks the same
• A warm, people‑oriented culture (family truly matters here)
• The freedom to own your role and shape the office experience
• Plenty of room to grow professionally
• Nice Benefit package.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become.
• Self‑Awareness: You have high levels of self‑awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others.
• People Agility: You bring a deep ability to understand and relate to people and navigate…