More jobs:
Office Manager/Executive Assistant
Job in
3090, Rotterdam, South Holland, Netherlands
Listed on 2026-09-18
Listing for:
Wendover Development Limited
Full Time
position Listed on 2026-09-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management, Office Manager
Job Description & How to Apply Below
Wendover is hiring for an office manager & executive assistant based our Rotterdam office. This is an important role for the office, essential for the practical and cultural operation of our team, responsible for supporting our design principals and each team member to ensure that Studio can continue to deliver design excellence while operating smoothly and productively.
Requirements:- Min 3-5 years of personal/executive assistant/office administration experience
- Proactive problem-solver
- Polite, friendly, diplomatic, and discrete
- Knowledgable of and comfortable/nimble with common office IT and software systems – both Mac and PC, Microsoft Teams, Zoom, Google Suite, etc.
- Some experience with Xero preferred but not necessary
- Full time role in Rotterdam, in-office at least 4 days/week
- EA for Wendover Studio’s Design Principal, managing his calendar, coordinating meetings and travel on his behalf, and undertaking a wide range of administrative tasks on his behalf, including managing server and document organization, document execution, basic project coordination, and coordinating personal travel and personal household staff where necessary
- General HR & staff management, CPD Planning for Rotterdam & London teams
- Storing job applications
- Coordinate and manage team meetings where appropriate
- Induction and onboarding documents, regular staff performance reviews; offboarding procedures for leavers
- Checking contracts renewals, amendments
- Update shared calendar (holidays, absences, travel)
- Managing Rotterdam office supplies and snacks; coordinating with London Office Manager to ensure that London team has all necessary supplies
- Continuing Professional Development planning
- Basic IT support & coordination (laptops, logins, basic troubleshooting)
- Basic Studio-wide accounting tasks and expense management
- Reconcile invoices and expenses
- Upload receipts to Basecone (BV)
- Coordinate payroll documentation and approvals
- Prepare Rotterdam office payroll draft and check London payroll submissions
- Follow up with accountants on payments, invoices, or pending issues
- Track software subscriptions and renewals
- Organize business travel for staff
- Maintain office handbook
- Check and issue payroll and issue payslips monthly
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