Office Support Administrator II

Office Support Administrator II

Round Rock, Texas

Job Title: Office Support Administrator II

Business Line/Corporate Support: Office Support

Reports to: Regional Office Support Leader

FLSA Classification: Non-Exempt (Overtime Rate 1.5)

Provides above basic level administrative support, which may include drafting letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, or presentation software. Screens calls and visitors, prepares agendas, and arranges travel for meetings and special events. Coordinates high volume of lunch events and other in-person meetings recurring weekly and often daily.

• Ensures cleanliness of all office areas (outside of janitorial services).
• Communication with, and coordination of, office cleaning service and repairs.
• Package pickup and delivery.
• Sorts and distributes incoming mail and prepares outgoing mail and packages.
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
• General typing, copying, printing, binding.
• Basic data entry in information systems and databases.
• Generates simple documents such as letters, memos, spreadsheets, and presentations.
• Scans and sends documents to clients, sub-consultants, and other Garver offices.
• Scans documents to electronic files.
• Services office fleet vehicles as needed and maintains vehicle logs.
• Assists with fleet vehicle tag renewals.
• Assists with travel arrangements.
• Assists with agendas, meeting minutes, and attends meetings as needed.
• Codes, routes, tracks, and records office-related invoices/expenses.
• Prepares expense reports.
• Maintains calendars for staff, conference rooms, vehicles, etc.
• Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
• Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup.
• Drives and champions Garver culture initiatives/Garver Ambassador.
• Other duties as assigned.

• High School Diploma or equivalent.
• College level courses or professional certifications (preferred).

• 3 or more years of professional experience.

• Valid Driver’s License.

• Basic IT experience.

Knowledge of

• Standard office equipment
• Microsoft Office
• Word processing, spreadsheets, presentations, and document creation

Skill In

• Organizational and prioritization skills
• Communication and teamwork
• Data entry/keyboarding
• Customer service

Ability

• Capability to become trainer within the office support track
• Operate standard office equipment (printing, scanning, faxing, copying, etc.)
• Problem-solve and assist team(s) as needed

• Ability to sit for long periods of time.
• Lifting or carrying up to 30 pounds.
• Pushing or pulling.
• Keyboarding.
• Driving.
• Stooping, crouching, or kneeling.
• Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
• Visual acuity to read printed materials and screens.

These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.

To be considered for this role, you must provide a Cover Letter with your application.

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program;
Garver walks the talk when it comes to work-life…