Administrative Assistant

Administrative Assistant

Diocese of Austin, Parish of Saint William

The Administrative Assistant is responsible for assisting the Parish Staff.

• Support and uphold the philosophy of Catholic ministry and the mission of Saint William Catholic Church in both professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Manage daily administrative activities in support of the pastor, including coordination and calendaring of events; filing, reviewing, and processing mail; screening and responding to calls and messages; drafting and preparing correspondence.
• Ensure that all sacramental records for the parish are accurate and up-to-date.
• Support the day‑to‑day operations of the parish front office.
• Answer the phone.
• Welcome visitors.
• Provide information.
• Take accurate messages and route them to staff in a timely manner.
• Notify staff of a visitor's arrival.
• Handle incoming mail.
• Update internal telephone greetings as needed.
• Check voicemail.
• Compose and type letters in English and Spanish.
• Enter information in the parish database.
• Enter sacramental information in registers and database.
• Print out sacramental certificates.
• Write receipts.
• Create forms needed for the Parish.
• Report parish database postings.
• Verify Catholic school matters.
• Perform administrative and clerical tasks.
• Complete accounting tasks as assigned.
• Provide scheduling support.
• Register faith formation.
• Perform all other duties as assigned.
• Pray for 30 minutes a day.

• Provide excellent customer service and work effectively with staff, clergy, religious, and laity.
• Operate various word‑processing software, spreadsheets, and database programs.
• Communicate proficiently in English and Spanish.
• Organize, prioritize, and utilize effective time‑management techniques.
• Maintain confidentiality at all times.
• Carry out multiple tasks and meet deadlines.
• Follow instructions furnished in verbal or written format.
• Maneuver heavy material.
• Be skilled in Microsoft Office and cloud‑based applications.

N/A (see Education and Training, Experience, Language, and Certifications below)

• High School Diploma or GED acceptable to the Texas Education Agency.

• Two (4) years of full‑time wage‑earning related work experience is required.

• English & Spanish.

• Must be a practicing Roman Catholic in good standing.

• Valid Texas Driver’s license.
• Must be certified in the Diocese of Austin EIM within 60 days of employment and maintain certification throughout the employment period.

• Employees of Saint William are engaged in ministry and closely tied to the Pastor in exercising his ministry and obligations to the Church.
• Saint William is an at‑will employer.
• All buildings and vehicles owned by Saint William are tobacco free.
• Work may be in a fast‑paced environment with priorities and plans that may change rapidly.
• Work on weekends, evenings, and some holidays may be required.
• Exposure to religious ceremonies, conduct, and speech, including Catholic Christian prayer and liturgical celebrations.
• Adherence to dress codes and conduct standards, including but not limited to EIM standards of conduct in the workplace and outside of the workplace.
• Use of personal vehicles to drive to other parishes or other off‑site locations may be required.
• Travel within and outside the parish to meetings and other events may be required.
• Conform personal and professional activities to be consistent with and supportive of the mission, purpose, and moral teachings of the Roman Catholic Church.

• Entry level

• Part‑time

• Administrative

• Religious Institutions