Administrative Assistant

The Trellis Foundation believes every Texas student deserves the opportunity to earn a postsecondary credential or degree that helps them achieve the future they envision for themselves and their families. We invest in the programs, practices, and policies that remove barriers and accelerate the journey.

The Administrative Assistant provides day-to-day administrative, scheduling, and logistics support across the Foundation's operations. Reporting to the Chief of Staff, this role manages calendars, correspondence, meeting and event logistics, and general office administration, enabling Foundation staff to focus on strategic and programmatic work. This position is ideal for a detail-oriented, highly organized professional who thrives in a collaborative environment and is passionate about supporting postsecondary educational attainment in Texas.

Administrative Support

• Coordinate scheduling and travel for Foundation staff and board members – and external stakeholders as appropriate.
• Assist Foundation staff with correspondence management.
• Maintain/track the Foundation calendar, task lists, vendor requests, and internal agendas.
• Assist with human resource tasks such as preparing for new hires.
• Assist with finance tasks such as submitting invoices and reimbursement requests and filing contracts.
• Assist with infrastructure tasks such as updating the Foundation intranet and maintaining files and folder structure.
• Maintain office supplies, equipment, and technology tool inventories.

Event Logistics

• Book venues, accommodations, and travel for Foundation meetings, convenings, site visits, and events.
• Organize catering and coordinate with event vendors.
• Manage event logistics, including room reservations and setup, technology setup, materials preparation, participant communication, and day-of onsite support.

• Accountability/Dependability:
  Consistently meets deadlines and follows through on commitments. Strong organizational and time management abilities.
• Attention to Detail:
  Maintains high standards of accuracy across scheduling, filing, and data entry tasks.
• Collaboration:
  
  Works effectively with staff across the Foundation and with external vendors and partners.
• Communication/Customer Service:
  Provides responsive, professional support to internal and external contacts. Excellent written and verbal communication skills.
• Discretion:
  Handles information with professionalism and appropriate confidentiality.
• Problem-Solving:
  Approaches routine administrative challenges with practical, resourceful solutions. Ability to manage multiple priorities and deadlines simultaneously.
• Tech Savvy:
  High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, etc.). Comfortable learning new systems.

• Reside in the greater Round Rock/Austin area and have transportation to travel to our offices in Round Rock, Texas regularly and other sites in the greater Austin area occasionally.
• High school diploma or equivalent required. Associate's degree preferred.
• Minimum of two years of related administrative experience.
• High level of proficiency in Microsoft Office Suite and MS365 cloud environment.
• Preference for candidates with experience with or interest in philanthropy and/or postsecondary education.

This is a hybrid position based at our offices in Round Rock, Texas. The Foundation team gathers in person 1-2 times per month and there are other, occasional, in-person meetings. Since this position includes event and meeting logistics support, the person in this role may be required to be on site at the Round Rock offices, as well as other locations in the greater Austin area, with some…