Chief Operations Officer

Job Summary

As a key adviser to the Pastor on all business-related aspects of Saint William Catholic Church, the C.O.O. is responsible for the full range of business administrative functions, including but not limited to: accounting, finance, payroll, human resources, facilities and maintenance, campus security, communications, technology, purchasing, and stewardship and development. These functions must be performed so that the Pastor can concentrate on the spiritual needs of the parish.

This leadership is guided by the necessary approvals from the Pastor in conjunction with the Diocesan accounting and internal control procedures and the Parish finance council.

As beloved sons and daughters of God, we, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. By the guidance of the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.

We are a vibrant, growing parish seeking a full-time Chief Operations Officer (COO) who is a strong servant leader with the ability to work creatively in a fast-paced environment. The COO will use this position to strengthen and uphold the Pastor’s vision and become an effective member of the Saint William staff.

• Prepare annual budgets and annual financial reporting to the parishioners and the Diocese
• Submit monthly, quarterly, and year-to-date financial reports and analysis for review by the Pastor and Finance Council.
• Submit timely required Diocese reports.
• Monitor the cash flow of the Parish
• Monitor staff, department, and ministry budgets for conformance to the overall approved budget.
• Monitor and reconcile monthly Parish and auxiliary bank accounts.
• Serve as Parish Liaison to the Diocese Director of the Parish Service’s office.
• Attend Finance Council meetings and other committee meetings as needed.
• Oversee bookkeeping and payroll functions, both internal and outsourced, including general ledger, payables, receivables, etc.
• Oversee Parish collections, volunteer money counters, and reconciliation of all receipts.
• Review invoices before payment to ensure receipt of materials or services and conformity to policy, budget, and policies.
• Establish and maintain adequate internal controls over the financial resources and assets of the parish.
• Ensure that all taxes are paid in conformance with regulations.
• Establish and administer capital campaign records.
• Direct the management of the parish office.
• Provide leadership for all staff, including accounting, office staff, scheduling, facilities, communications, stewardship and development, volunteer coordination, etc.
• Evaluate staff through annual performance reviews, coaching, and mentoring.
• Supervise and support all department directors.
• Chair and participate in regular staff and executive team meetings.
• All other duties, as assigned.
• Daily 30-minute prayer time.

• Maintain personnel records for all parish employees and oversee updates as needed.
• Ensure implementation of policies from the Diocese.
• Participate in hiring and termination of employees and maintain appropriate performance appraisal documentation.
• Manage record keeping of vacation/sick time for parish employees.
• Oversee administration of required EIM process for all employees and volunteers.
• Maintain proper documentation for employees and volunteers to be in compliance with the Diocese and state and federal requirements for a safe environment.

• Major repairs, renovations, and capital projects in accordance with Diocese policies.
• Facilities Manager in the completion of that position’s duties and responsibilities.
• Establishment and monitoring of preventive maintenance programs and upkeep for all facilities and properties.
• Implementation of parish security program and coordination of security measures to protect parishioners, staff, and visitors.
• Monitor and inspect ongoing and completed repair and maintenance projects.
• Parish security, key issuance, and…