Associate Project Manager

Job Summary

The Project Coordinator supports the planning, organization, and execution of projects by coordinating schedules, resources, communication, and documentation. This role ensures projects stay on track, stakeholders are informed, and deadlines are met.

Responsibilities and Duties:

• Assist in developing project plans, timelines, and work schedules
• Track project progress and prepare status reports for stakeholders
• Coordinate meetings; prepare agendas; document meeting notes, action items, risk and issue logs; and manage change request submissions
• Communicate cross-functionally with internal and external teams to ensure alignment, provide status updates, and escalate risks, issues, and open action items
• Maintain project documentation, files, and version control
• Monitor deadlines, risks, and potential issues and escalate as needed
• Support procurement of project materials and services as required
• Ensure compliance with company policies, procedures, and project standards
• Develop cost projections, monitor budgets, prepare financial reports, and control project expenses
• Provide direct support to the Project Manager to ensure timely completion of deliverables
• Review project content and recommend process improvements
• Prepare and present project plans, progress updates, and results
• Perform other related duties as assigned

Required Skills/Abilities:

• Knowledge of project management tools and software preferred
• Understanding of Project Management methodologies preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) or similar tools
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to think critically when facing complex relational, technical and field use problems
• Adept at handling data, and able to present analyses in a concise manner
• Strong communications skills, particularly in presenting data and analysis to both technical and non-technical colleagues and customers.
• Strong organization and time management skills

Education and Experience:

• High school diploma or equivalent (Bachelor's degree preferred in Business, Project Management, or related field)
• 5+ years of experience in project coordination
• CAPM Certification, a plus

Other Requirements:

• Must be US Person (citizen or green card holder), per US government contracts
• Requires domestic travel.
• General work hours 8am-5pm, Monday through Friday; flexibility to work evening and weekend hours when required.

Physical Requirements:

• Ability to sit, stand, walk, and move around the office and production environment for extended periods.
• Occasional lifting of materials, tools, or equipment that may exceed 25 lbs.
• Ability to perform fine motor tasks (e.g., using a computer, handling small parts).
• Frequent exposure to noise, machinery, and manufacturing tools.
• The work environment is generally fast-paced, and the employee may be required to shift between team collaboration, independent work, and meeting tight deadlines.