Office Administration - Part Time

Office Administration - Part Time

Department: Facilities and Administration

Employment Type: Part Time

Location: Leamington Spa

The Opportunity:

Bright’s Aura office is a busy, people‑centred environment that runs best when someone takes genuine ownership of the day‑to‑day. Reporting to the Office Manager, this is a part‑time role created to ensure the office operates smoothly — from facilities and supplies to visitor management and team support.

• Communications:
  Handling all physical mail — inbound and outbound.
• Database Management:
  Keeping facilities contact information and operational databases up to date.
• Delivery Management:
  Making sure all visitors have fob access when they arrive.
• Visitors:
  Covering the main office door for deliveries and visitors; keeping the sign‑in book up to date and making sure maintenance and repair agents meet required legal guidelines.
• Petty Cash:
  Recording and reconciling monthly petty cash transactions.

• Inventory & Procurement:
  Keeping office supplies stocked — stationery, kitchen items, and anything else the team needs.
• Canteen Food Order:
  Coordinating lunch requests, organising the weekly canteen shop run, and being on hand for delivery.
• Executive Visits:
  Supporting lunch orders and other logistics when C‑Suite are in the office.
• Equipment & IT:
  Flagging issues with printers, computers, and office systems to the IT team.
• Facility Maintenance:
  Keeping the workspace orderly, secure, and well‑maintained — coordinating with building management and repair vendors as needed.

• Onboarding:
  Helping new hires get set up — desk, access passes, and H&S induction.
• Policy Compliance:
  Making sure day‑to‑day office operations stay in line with health, safety, and organisational guidelines.

• Previous experience in an office administration, facilities, or operations support role.
• Strong organisational skills and attention to detail.
• A proactive, can‑do approach — comfortable managing a varied workload independently.
• Good communication skills, with confidence dealing with visitors, contractors, and internal stakeholders.
• Comfortable working alongside AI tools; curious about how technology can make you better at your job.

• Experience in a fast‑paced technology or SaaS business environment.
• Familiarity with basic financial administration, including petty cash handling.