Payroll Manager

Position: Payroll Manager (Permanent)
Payroll Manager

Leamington Spa

£30, 000 – 40,000 – Full-Time Office Based 8.30am – 4.30pm

The role:

The Payroll Manager is responsible for ensuring payroll is processed accurately, compliantly, and on time.

The role involves responding to payroll-related queries from business heads and maintaining accountability for balancing workloads and ensuring team members perform their duties accurately and efficiently.

The Payroll Manager will lead, motivate, and support the payroll team, fostering collaboration, consistency, and high performance. They will oversee payroll representatives to ensure all processes are executed appropriately, compliantly, and within required timelines.

Duties, Tasks and Responsibilities

* Manage the end-to-end payroll cycle, including monthly payroll processing, HMRC submissions, and journal entries.

* Ensure compliance with tax regulations, employment law, pension schemes, and internal policies.

* Maintain accurate payroll records, including pay, deductions, leave, benefits, exemptions, and employment status changes.

* Reconcile payroll accounts monthly, identify and resolve discrepancies, and prepare necessary journal entries.

* Lead and support the payroll team through regular meetings, coaching, and guidance.

* Allocate workloads, monitor performance, and contribute to departmental planning and evaluations.

* Ensure team members have the skills and knowledge to meet business objectives and personal development goals.

* Identify opportunities to improve payroll processes, implement best practices, and set standards for new procedures.

* Provide cover for team members during leave or periods of high workload.

* Ensure departmental payroll costs are accurately allocated and recharged to client accounts.

* Review and update rates and other payroll-related scales as required.

* Produce and submit monthly pension data to relevant providers.

* Prepare the annual gender pay gap report.

* Monitor and ensure payroll control accounts are reviewed and balanced each month.

* Calculate redundancy calculations for any site should the need arise

* Manage and maintain the internal Intranet system, ensuring it is effectively used across the department, and conduct ongoing reviews of systems and processes to future-proof departmental operations.

* Requirements – Qualities – Knowledge,

Skills and Abilities

Payroll Processing:

* Expertise in end-to-end payroll operations, including HMRC compliance, pensions, deductions, and benefits.

* Accounting & Financial Acumen:
Ability to reconcile accounts, and prepare journals,

* Regulatory Knowledge:
Understanding of employment law, tax regulations, pension schemes, and compliance standards.

* Systems Proficiency:
Skilled in payroll software (e.g., SAGE Payroll & Sage HR) Adobe, Microsoft Word and Excel for reporting and analysis.

* Data Management & Accuracy:
Strong attention to detail in record-keeping, auditing, and payroll reporting.

* Team Leadership:
Ability to motivate, guide, and develop payroll staff, fostering a collaborative and high-performing team.

* Workload Management:
Capacity to allocate resources effectively, manage deadlines, and maintain balanced workloads