Experienced Legal Assistant

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We are looking for an experienced legal assistant with a minimum of five years’ experience working in a law firm to join our team on a full-time basis to support our Managing Partner and paralegal team. This position is in person / in office. This position requires a highly motivated and energetic person with a high degree of accuracy, excellent grammar, proofreading and organizational skills.

Candidate should have the ability to arrange workload in order of importance, as well as a willingness to undertake additional responsibilities and assist others when needed. This role requires a proactive individual with exceptional organizational skills and a meticulous approach to managing deadlines. The ideal candidate will be a problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail.

• 5+ years of experience as a legal assistant in a law firm
• Proficient in Microsoft 365 Office Suite (Word, Outlook, PowerPoint, and Excel)
• Proficiency with Smokeball or similar case management software
• Superior organizational skills
• Able to prioritize tasks in a fast-paced environment
• Keen attention to details
• Calendar and deadline management skills
• Excellent verbal and written communication skills
• Effective problem-solving abilities
• Collaborates and cooperates with other staff members
• Proactive attitude toward work

• Organize emails and other case-related documents into case folders within the document management system.
• Coordinate scheduling and extensive calendar management.
• Draft, edit, format, and finalize documents.
• Request documents from clients.
• Assist in document management; drafting, proofing and editing correspondence, memos, briefs, forms, engagement letters and document assembly in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.
• Proofread and edit documents to ensure accuracy and professional appearance.
• Open new files, perform conflict of interest checks through conflicts control system, and maintain all electronic and physical client and general files in a neat and orderly condition.
• Maintain attorney calendars and deadline reminders, including but not limited to appointments and follow-up dates.
• Answer telephone calls in a courteous and professional manner; forward messages to the intended parties; answer non-legal questions, and place phone calls as needed or requested.
• Arrange for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provide complete information to courier for delivery.
• Enter and proofread time in the billing system; to the extent possible, ensure accurate entry of complete information before each monthly deadline on an as needed basis.
• Attend staff meetings, training sessions and other required employee meetings.
• Perform copying, typing, scanning, faxing and any other general office duties as needed.
• Maintain confidentiality in all firm and client matters.
• Assist with other firm work as directed by attorney or paralegal.

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