Studio Coordinator; maternity leave cover, part-time

Job Description

This is a 12-month maternity cover role for approximately 24 hours per week based in Tunbridge Wells.

You’re reliable, thoughtful and calm in a busy environment. You like bringing order to complexity and take pride in being someone others can depend on. You care about people having clear information and the right support to do good work, and you’re comfortable asking questions and flagging issues early.

Studio planning & resource management You support the day‑to‑day coordination of studio resource by keeping schedules, trackers and bookings accurate and up to date. You respond promptly to changes and help ensure everyone has clear, current information.

Process & coordination You follow and reinforce studio processes, supporting meetings, documentation and day‑to‑day administration. You flag gaps, errors or inconsistencies early so they can be resolved quickly.

Insight & communication You share information clearly and in a timely way with the studio, freelancers and wider teams. You ask questions when things aren’t clear and elevate issues appropriately.

Studio stewardship & risk awareness You’re attentive to how the studio is operating day to day. You notice practical issues that affect flow, morale or clarity and raise them with care.

Commercial acumen You understand the basics of budgets, freelancer bookings and approvals. You follow agreed processes and highlight anything that looks out of line.

Team leadership & mentoring You support interns, junior hires and freelancers with clear onboarding and day‑to‑day guidance. You take feedback on board and build confidence through reliability, care and consistency.

A studio coordinator helps keep a busy creative studio running smoothly.

You don’t need to be a designer or know the industry inside out. What matters most is common sense, organisation, and being comfortable in a fast‑moving environment.

On a typical day, you might:

• Keep schedules, trackers and bookings up to date so people know what they’re working on and when
• Respond to changes when plans shift, helping make sure everyone has the latest information
• Support meetings by preparing notes, updating documents or following up actions
• Help freelancers, interns or new starters get set up and feel welcomed
• Answer questions from the studio and know when to help, when to ask, and when to elevate
• Spot small issues early – missing information, clashing bookings, confusion – and flag them before they become bigger problems

You’ll work closely with the Global Studio Manager, learning how to plan work, balance priorities and support people to do their best work.

This is a 12-month maternity cover role for approximately 24 hours per week, based in our Tunbridge Wells studio. We’re ideally looking for studio presence on Wednesdays and Fridays, as these are key coordination days, with a preference for 9 am to 6 pm on those days. That said, we’re open to discussing flexible options and welcome applications from people returning to work or looking for part‑time roles that fit around other commitments within our office hours of 9 am to 6 pm.

While this would be beneficial, you don’t need

• Agency experience or
• to know specialist design software.

We can teach the studio side. We can’t teach common sense, care or energy.

• You’re confident using a Mac and everyday tools like email, calendars, spreadsheets and documents.
• You like being organised and keeping things tidy and up to date.
• You’re comfortable asking questions and saying when something doesn’t make sense.
• You notice details others miss.
• You bring energy, curiosity and a willingness to learn.

This role suits someone who enjoys being helpful, likes variety, and wants to build confidence in a creative environment over time.

If this role sounds like something you’d be great at, we’d love to talk. Please apply via the application form and we’ll be in touch.

Please note:

No recruiters please. Regretfully, we can’t always respond to every applicant, but we do try.