Office Manager Job Royal Tunbridge Wells area,Tunbridge Wells England UK,Administrative/Clerical

Job Title:
Office Manager

Salary
: KSF Pro-rated salary £28,863 – £31,606 (£32,140 – 35,035 1 FTE)

Work hours:37 hours per week, 40weeks per year (Term-time plus 10non-pupil days)

Line Manager:School Business Manager

Overall Responsibility

Supporting and working closely with the administration team ensuring all areas are working effectively and efficiently.
To manage the following areas of the school:
- office administration and Reception;
- student records; and
- reprographics.
To explore and introduce smart ways to improve current practice and arrange training/CPD of administrative staff as appropriate.
To maintain and oversee Reception safeguarding procedures and the use of school systems/CPOMS for visitors and contractors to the site and to ensure the school is KCSIE compliant.
To follow the Trust’s performance appraisal process to those you line manage.

Duties

Adding contractors/supply staff/volunteers and governors onto the Single Central Record (SCR) and maintenance of this in conjunction with HR Manager.

To manage cover for absent staff:

Your office Team will act as a point of contact with teachers and staff regarding day-to-day cover. Assisting with CPD/Leave Request Forms and inputting all absences requiring cover.
Liaise with Supply Bank regarding external supply staff and organising their inductions.
Assist in the organisation and allocation of cover for exam periods and activate room changes.
To create timetables for Year 5/6 visits, melt…

Upkeep of staff and school calendar.

To provide regular updates to line manager on each area of administration highlighting areas of development or improvement.

To operate relevant Microsoft programmes and other systems used within the school e.g., Arbor

Working alongside Attendance Team promoting safeguarding at Reception and the office.

All day-to-day parental correspondence distribution via Arbor. Occasional preparation of letters (confirmation of attendance, medical consent information, reports, labels, newsletter articles etc).

Arrange for any correspondence to be placed on the website as directed.

Maintaining the student record filing system,. Archiving off-rollers appropriately and securely disposing of files that are out of date (ie: anniversary of students’ 25th+ birthday with exception of SEN students whose files are kept until 31st+ birthday). Archiving is carried out at the beginning of every academic year.

To oversee the administration of emergency evacuations and procedures.

To assist with Moving Forward administration and Destination Data.

To organise school photographer visiting days and any other training days hosted on site and to meet and greet all visitors to the school in accordance with all safeguarding procedures.

Covering reception and administration when required.

Any other duties as requested.

Communication with Students, Parents, Staff and other stakeholders

Promote and maintain good relationships with parents, outside agencies and the local community and ensure members of their team do the same.

Student Guidance and Support:

Know students in the school as well as possible.

Promote a culture of positive behaviour with students accessing the medical/Reception area.

Maintenance of Professional Standards:

To contribute to the overall ethos/work/aims of the school.

Keep yourself fully appraised and aware of educational and other appropriate developments whether national or local, and assess their impact on the school.

Ensure the highest standards of professional conduct and confidentiality at all times and in particular when with other staff of the school.

Ensure the development and maintenance of a collaborative team culture that that allows all members of the office/support staff team to work efficiently.

Sets and upholds high expectations for staff within…