Staff Accountant II

Classification Summary

This position is under general direction of the Finance Director;
Staff Accountant II exercises initiative in representing the Director within assigned areas of fiscal and management functions. This is a full-time non-exempt position reporting to the Assistant Finance Director. Regular work hours are Monday through Friday 8 am to 5 pm; however, this may include some nights and weekends. The position must be able to adapt to a flexible work schedule as established by supervisor.

This position entails considerable initiative and independent judgment and the ability to work with others to accomplish program goals and objectives and integration of programs.

Staff Accountant II prepares a variety of technical and administrative accounting work necessary to maintain the fiscal records and system of the Village of Ruidoso in accordance with federally accepted accounting principles and applicable federal and state governmental accounting standards. This Staff Accountant II provides day‑to‑day support to the Finance Director and other Department Directors/Managers. The Staff Accountant II must be well organized and able to communicate effectively with all employees, management, and outside agencies.

This position must be able to handle various requests for information and clarification from employees, management, other agencies, and co‑workers during the workday.

• Regular attendance is an essential function of this job to ensure continuity of services
• Provides day‑to‑day fiscal support to Finance Director and other employees.
• Performs technical and administrative accounting work necessary in maintaining the fiscal records and systems of the Village in accordance with generally accepted accounting principles and applicable federal and state governmental accounting standards
• Prepare monthly bank reconciliations.
• Using excellent customer service skills establishes and maintains effective working relationships with other employees, officials, and all members of the public.
• Analyzes, addresses, and completes a wide variety of highly technical accounting transactions and processes.
• Performs and supervises petty cash and cash drawer audits to ensure compliance with the Villages Cash Handling Policy.
• Verifies account numbers and work orders on reports, journal entries, and purchase requisitions.
• Resolves difficult accounting problems.
• Prepares annual census report and files on‑line.
• Assists in daily on‑line banking duties on Wells Fargo CEO system including inputting and/or sending ACH payments, preparing bank draft payments, and positive pay verifications for all checks written on Village bank accounts.
• Maintains the Village property and liability insurance
• Performs work regarding accounting issues and reporting issues, in accordance with the Accounting & Financial Policies and Procedures Manual, New Mexico State Law and Statutes, and GAAP principles.
• Monitor all Village departments to ensure compliance with budget guidelines; presents recommendations for changes and procedural improvements regarding monetary control and budget management.
• Conducts regular audits to ensure the general ledger and other internal audits and make sure they are maintained in compliance with state statutes, GAAP and federal funding requirements.
• Writes and posts routine monthly journal entries to the general ledger, such as allocations of payroll, insurance, and postage costs, and allocations of monthly interest earnings to various departments and funds.
• Processes employee compensation accurately and on time, managing tax with holdings, maintaining accurate payroll records, and ensuring compliance with labor laws.
• Responsible for entering data, filing tax reports, reconciling payroll accounts.
• Maintains general journal and general ledger records and reports. Prepares spreadsheets for special financial and budgetary reports.
• Reviews all procurement card statements and receipts for legitimacy and to determine if expenditures were within proper usage and meet travel guidelines. Assists purchasing agent with credit card disputes, vendor setup, and questions on p‑card usage and coordinates…