Administrative Specialist

Administrative Specialist

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Job Summary

This position will coordinate all administrative functions and provide administrative support, process documents and records in accordance with regulation, maintain routine records, validate work of others, operate various office devices afforded to facilitate work, operate reproduction equipment, handle incoming/outgoing mail, and perform related work as assigned. Responsibilities also may include tracking projects associated with administrative support, using appropriate software for preparing, developing, and/or updating related reports and records.

Workplace

Flexibility

Hybrid

Legal Entity

Entergy Services, LLC

Job Duties / Responsibilities

Assist internal and external customers with courteous professionalism, maintain records as required, and participate in special internal and external projects as requested. Must be dependable, self‑motivated, goal‑oriented, organized, maintain the confidentiality of departmental issues, and manage multiple assignments with little or no supervision. Strong computer skills required, including Microsoft applications and Entergy system applications. Demonstrate maturity in decision making and respect of peers.

Task

List

• Transmit completed records
• Process and distribution of controlled documents in controlled stations (OCA, PA, Offsite)
• Scanning of documents
• Records destruction
• Required ERO position
• Process and disseminate incoming and outgoing mail
• Perform verification of documents prior to releasing into records repository
• Retrieve documents for customer’s request
• Support Refuel Outage by performing extended hours
• Perform assessments and audits
• Monthly vault walk‑downs
• Proctor qualified

Minimum Education Required

High school diploma required or equivalent work experience. Desired: B.S. or associate degree.

Minimum Experience Required

• Specialist‑Admin, IV: 4 – 5 years experience in a position requiring technical reading skills.

Minimum Knowledge, Skills, and Abilities Required

Takes responsibility for the administration of the web‑based Nuclear Operating Procedures and System Description program/process and website, and My Learning/Plateau administration. Is also involved in the Training department’s processes/Tools including CBT Tool, training roster binder, contracts, invoices, and incumbent workers training program, staffing spreadsheet and auxiliary resource pool. This position description applies to centralized, Nuclear training support.

Certificates, Licenses, Etc. Required

Must be EEI SASS test recommended.

• Candidates selected to take the SASS Test will be invited via e‑mail. You may need to check your spam email.
• If you are SASS Recommended, please note it on your resume.

Primary Location

Arkansas – Russellville, Arkansas :
Russellville

Job Function

Nuclear

FLSA Status

Nonexempt

Relocation Option

No Relocation Offered

Union Description/Code

ARKANSAS BARG.

-- NUCLEAR

Number of Openings

1

Req

121058

Travel Percentage

Up to 25%

Equal Opportunity Employer

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please  to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic…