Senior Contracts Administrator
Job in
Rustenburg, 0202, South Africa
Listed on 2026-10-20
Listing for:
Tsebo Solutions Group
Full Time
position Listed on 2026-10-20
Job specializations:
-
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator, Administrative Management -
Business
Business Administration, Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
- Supervise, guide, and support on-site administrative staff.
- Allocate work, monitor performance, and ensure service delivery meets contractual requirements.
- Manage attendance, overtime submissions, and PRP clocking records.
- Delegate tasks effectively and monitor completion.
- Provide administrative support to both Tsebo Facilities Solutions and Sun City Resort management teams.
- Promote a culture of accountability, professionalism, and customer service.
- Supervise, guide, and support on-site administrative staff.
- Allocate work, monitor performance, and ensure service delivery meets contractual requirements.
- Manage attendance, overtime submissions, and PRP clocking records.
- Delegate tasks effectively and monitor completion.
- Provide administrative support to both Tsebo Facilities Solutions and Sun City Resort management teams.
- Promote a culture of accountability, professionalism, and customer service.
- Manage procurement administration processes and control documentation.
- Monitor and update:
- Purchase Request Control Sheets
- IFS/INFOR EAM systems
- Open Purchase Order Reports
- Receipted Not Invoiced Reports
- CAPEX Control Sheets
- Ensure procurement policies and procedures are followed at all times.
- Support supplier management and contract compliance.
- Escalate critical issues and contractual risks to management.
- Review the quality and accuracy of administrative outputs.
- Ensure transparent expenditure management and financial governance.
- Maintain a clean, organized, and efficient administrative environment.
- Ensure accurate and timely invoicing processes.
- Monitor supplier compliance with invoicing and service documentation requirements.
- Support budget monitoring and expenditure tracking.
- Assist with asset registration and warranty administration.
- Ensure costs are allocated to the correct divisions and cost centres.
- Manage adherence to invoicing deadlines and financial cut-off dates.
- Communicate and enforce contractual terms and payment conditions with suppliers.
- Identify and accelerate financial risks for management actions
- Conduct training needs analyses where required.
- Assess employee performance and identify development opportunities.
- Facilitate on-the-job and off-the-job training.
- Promote continuous improvement and pride in quality work.
- Support the development of administrative and operational competencies within the team.
- Prepare management reports accurately and within required time frames.
- Maintain all operational control sheets and reporting tools.
- Monitor performance indicators and administrative controls.
- Ensure precise record keeping and documentation management.
- Identify process improvement opportunities to enhance operational efficiency.
- Comply with all Tsebo Safety, Health, Environmental and Quality (SHEQ) requirements.
- Support implementation of ISO 9001, ISO 14001, and ISO 45001 standards.
- Promote safe working practices and compliance across the team.
- Ensure adherence to company policies, procedures, and regulatory requirements.
- Undertake any reasonable duties requested by Sun City management, the Operations Manager, or the Site Engineering Manager.
- Provide administrative and operational support as required by the business.
- Contract Administration and Governance
- Supply Chain Management
- Procurement Processes
- Supplier Relationship Management
- Financial Administration and Cost Control
- SLA Management
- Facilities Management Practices
- SHEQ and ISO Compliance
- Reporting and Data Analysis
- INFOR EAM / IFS Systems
- Microsoft Office Suite
- Report Writing
- Stakeholder Management
- Problem Solving and Analytical Thinking
- Grade 12 (Matric).
- Valid driver's license and own reliable transport.
- Proficiency in Microsoft Office applications.
- Diploma or Degree in:
- Supply Chain Management
- Procurement
- Finance
- Business Management
- Related field
- Minimum 5 years' relevant experience in:
- Contract Administration
- Procurement
- Supplier Management
- Budget and Financial Control
- Facilities Management
- Minimum 2 years' supervisory experience.
- Experience with in facilities management, hospitality, or service-related environments will be advantageous.
Position Requirements
10+ Years
work experience
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